Real Estate Admin Assistant

Real Estate Admin Assistant Duration: 7 months Location: 3000 Internet Blvd. Suite 570 Frisco, TX 75034 This is an Onsite role Specific Responsibilities Include Assist with internal/external meetings and conference presentation preparation by coordinating calendar invites, distributing meeting materials and follow up notes Report generation, note taking and action item list creation and distribution for all RE meetings including client and Deal Team calls Assist with travel arrangements, conference registration and complete expense reports for SVP, Directors, Managers and Analysts in Real Estate Department Lucernex support and maintenance to include site creation, document uploads, milestones, and special report creation Maintain Outlook calendars to reflect SVP of RE, Directors, Managers and Analysts travel, vacation, out of office schedules Compose correspondence, presentations, Lucernex reports and other documents and reports upon request by SVP of Real Estate Update miscellaneous data tracking forms in the respective Word or Excel document on quarterly or annual basis Real Estate Committee (REC) maintenance to include calendar invites and reminders Generate REC memo with Proforma information for each REC project/Capital Release Notify internal/external partners of REC outcome and maintain library of REC approved deals and associated client approvals Manage company LinkedIn posts to highlight activity and accomplishments of GRREP, projects and clients Coordinate GRREP registration for trade shows and conferences including booths/exhibitions, shipping of materials and corporate gifts as well as hotel and travel arrangements Serve as real estate communication link between home office and field offices Perform duties associated with hiring including scheduling interviews, arranging travel, and coordinating new hire information with IT and HR Generate and distribute execution versions of documents using DocuSign Answer phones as necessary In addition, the Executive Admin will be or have: Strict attention to detail while being able to prioritize appropriately Learning agile, able to adapt quickly and appropriately in accordance with the constant evolution of the firm, industry and technology.