Purchasing and Sourcing Manager

Job Description

Job Description

Position Summary:

The position is responsible for the acquisition and management of inventory according to demand and quality standards to support production and ensure our goods are ready on time for distribution in a profitable manner.

Essential Functions

• Establish, monitor, and achieve departmental performance measurements and goals. Make suggestions for improvements such as cost reduction, process efficiency, quality, and productivity.
• Maintain data and report metrics related to on-time supplier and customer delivery performance; suggest corrective actions.
• Focused development and negotiation of discounts with key suppliers and vendors. Sourcing fundamentals drive improved vendor competition, diversified supply chain, and improved partnerships with vendors/suppliers.
• Analytics drive decision making process. Responsible for value driven decision making when purchasing engineered project materials, standard production stock items, and MRO.
• Demonstrated and detailed knowledge of ERP systems with tenured skill for change processes, systems improvement, and procedural adaptation to business strategy changes.
• Perform other duties as assigned.
• Mange all components of supply chain and vendor/supplier performance.

Planning

• Collaborate with production management to identify and maintain inventory resources needed to provide an effective and efficient flow of materials to meet the production schedule.
• Interact with shop floor management daily to resolve issues and provide additional information related to supply of materials as needed.
• Attend production meetings to provide inventory and purchasing input.
• Monitor shop floor production status daily and update the estimated delivery schedule in Syspro for all orders.
• Review newly released shop packs, complete confirmation process for work orders, and assign dates in Syspro.

Purchasing

• Run and analyze Materials Resource Planning (MRP). Provide input to purchasing team for creation of purchase orders related to stocked items as well as those specifically for jobs.
• Monitor the performance of suppliers, assessing their ability to meet cost, quality and delivery requirements.
• Identify new or alternative suppliers of materials, equipment or supplies as necessary. Determine product requirements and negotiate pricing and terms of sale.
• Maintain records of goods ordered and received.
• Locate vendors of materials, equipment or supplies, and interview them to determine product availability and terms of sales.
• Develop reports and KPIs to ensure accuracy in the procurement process.
• Prepare and process requisitions and purchase orders for supplies and equipment.
• Review purchase order claims and contracts for conformance to company policy.
• Participate in the development of specifications for equipment, products or substitute materials.
• Resolve vendor or contractor grievances and claims against suppliers.
• Key Participant in negotiating and formulating policies with suppliers.
• Direct and coordinate activities of personnel engaged in buying materials and supplies.
• Prepare reports regarding merchandise costs.
• Communicate concerns regarding incoming orders and issues to the Operations Manager and other Supervisors.
• Participate in weekly production planning meetings.
• Integral part of the cycle time reduction team.
• Develop policies to increase efficiency of the purchasing process while ensuring quality and safety; suggest improvements to processes.

Job Qualifications

• Bachelor’s degree in business administration or related field.
• 2+ years’ ERP and MRP experience, Syspro preferred.
• 3+ years’ experience in purchasing management and analysis.
• Advanced Lean Manufacturing and/or Six Sigma certification.
• Excellent knowledge of production planning and quality control principles.
• Ability to administer multiple projects and deadlines.
• Results-oriented with high level of integrity and dependability.
• Strong organizational and time management skills with the ability to prioritize tasks and meet strict deadlines.
• Excellent communication and negotiation skills with a proven ability to create and maintain positive working relationships with vendors, suppliers, shippers, and customers.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Strong computer aptitude, including Microsoft Office Suite.
• Ability to adapt to changes in the work environment; manages competing demands and can deal with frequent change, delays or unexpected events.