Coordinator of Administrative Services

Job Title

The employee in this position is responsible for the coordination of their assigned work unit's purchasing and procurement activities, City Council Transmittal process, and other high-level administrative activities. The work is performed under the general direction of department or bureau head. Related work is performed as required.

This is a Competitive Class position. The individual selected to fill this vacancy will be given a provisional appointment and will be required to participate in the next Civil Service Examination for this title. A qualified applicant may be provisionally appointed and serve in the position until a Civil Service Examination is administered and an appropriate eligible list can be established to make a permanent appointment in accordance with the Civil Service Rule of Three. City residency will be required within one year of hire.

Typical Work Activities

• Analyzes and distributes programmatic and administrative reports;
• Coordinates and oversees the work unit's monthly City Council Agenda submission;
• Manages and oversees all departmental purchasing and procurement functions;
• Manages and oversees the City Apprenticeship Program and related compliance activities;
• Manages the analysis, reporting, and improvement of processes and programs;
• Acts as department liaison with other City administrative departments and sub-units;
• Acts as department liaison to external contractors and vendors;
• Prepares and presents informational and formal presentations on major programs and initiatives;
• Monitors specific programs for compliance with regulations;
• Prepares a variety of technical reports;
• Represents department on various committees and project work groups.

Minimum Qualifications

High School diploma or GED; PLUS: I. Master's degree in Business Administration, Public Administration or related field AND three (3) years of experience in administrative analysis, budget analysis, grant applications or analysis of fiscal or monetary programs for a public or private institution, agency or department; OR II. Bachelor's degree AND four (4) years of experience as described in A. OR III. Six (6) years of experience as defined in A.