Administrative Support Specialist

Job #: 211986 Title: Administrative Support Specialist Location: Tyler,Tx Salary Range: $19.00-$19.31 Position: Admin Description:
ESSENTIAL JOB FUNCTIONS:

• Perform administrative assistance as required for the Director of Utilities. Compose and file various correspondence.
• Process, sort, and distribute all incoming mail for three departments. Attend department meetings as necessary.
• Responsible for sending reports to State and Federal agencies as required by permits. Act as department trainer for software/computer changes, policy/ordinance changes, etc. Respond to customer website questions and concerns.
• Maintain employee records, enter time, and ensure hours are correct for 50+ employees across three departments.
• Prepare and distribute all personnel-related forms, including evaluations and change-of-status forms. Prepare requisitions and purchase orders for three departments.
• Set up annual blanket POs for payment of recurring purchases.
• Coordinate regularly with title companies and banks regarding leasehold properties.
• Prepare leasehold documents and access agreements for real estate closings.
• Manage and update databases related to leasehold properties and associated fees.
• Maintain hard-copy files of original leases and construction permits for numerous individual properties.
• Review plats for individual properties.
• Identify services and locate information by consulting with established department personnel. Resolve customer problems within established guidelines.
• Prepare and review Council Communications.

SKILLS, KNOWLEDGE AND ABILITIES:

• • Must possess extensive knowledge of administrative duties and be able to handle a variety of interruptions while continuing to follow through with project or routine assignments.
• • Must have a comprehensive knowledge of modern office methods, practices, and procedures.
• • Must have experience and extensive knowledge of PDF software, Office, Microsoft Excel, and Microsoft PowerPoint.
• • Must be able to prioritize and move from one project to another as needed.
• • Must be able to work independently.
• • Must be able to properly handle confidential information.
• • Must have the ability to establish and maintain effective working relationships with others and the ability to exercise independent judgment and make sound decisions
• • Must be able to sit 7 hours daily; twist 2 hours daily; stand 1 hour daily; bend, stoop, turn, and walk 30 minutes daily; lift, carry, push, and pull up to 10 lbs. 15 minutes daily.

MINIMUM EDUCATION, LICENSE/CERTIFICATIONS, AND EXPERIENCE REQUIREMENTS:

Must have at least two (2) years of college; Associate's or Bachelor's degree and/or a combination of education and four (4) or any equivalent combination of training and experience which provides the desirable knowledge, ability and skills years office management experience

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Requirements: Job Type: Temp to Hire Post Date: 09/24/2026