Admissions Assistant

Salary: $35,570.00 - $59,541.00 Annually
Location : SUSCC - Opelika - 301 Lake Condy Road, Opelika, AL
Job Type: Full-Time
Job Number: 08598
College/Division: SUSCC-501100-Student Records
Opening Date: 09/16/2026
Closing Date: 9/25/2026 11:59 PM Central
Campus Location: Southern Union State Community College


Position Summary
The primary task of the Admissions Assistant is to maintain student records and transcripts, assist with registration and schedule changes, and scan records for permanent storage. Perform clerical duties that follow prescribed and well-established procedures set by federal, state, and institutional policies.
Salary: Appropriate placement on the Alabama Community College System Salary Schedule E4: (Salary range: $35,570 - $59,541 Annually)
Benefits : Full-Time employees are entitled to the College's benefit package to include: PEEHIP, retirement, leave (annual, sick, and personal), etc.
Anticipated Start Date : October 2026

Essential Duties and Responsibilities


The duties and responsibilities of this position include, but may not be limited to, the following:

• Perform general clerical duties requiring the exercise of tact, judgment, and discretion.
• Process applications, readmissions, withdrawals, and transcript requests.
• Maintain student records in database.
• Assist with registration on all campuses as required.
• Contribute to department cohesiveness.
• Receive, process, open, sort, and distribute office mail and supplies.
• Sort and file correspondence and other documents according to established rules of records management.
• Act as a clerk/receptionist to provide information to students, college personnel, or visitors in a manner evidencing cordiality.
• Operate a computer, calculator, or other office machinery in the performance of routine clerical operations.
• Assist in maintaining central files according to standard rules of records management.
• Answer telephone, take messages, and/or direct calls to appropriate department/persons as needed.
• Search files and furnish required information.
• Generate and send forms, letters, and other routine correspondence.
• Duplicate documents on request.
• Assist other office personnel with special assignments or substitute for absent personnel.
• Supervise work study students if required.
• Perform other duties as requested by appropriate supervisor.

Qualifications

MINIMUM QUALIFICATIONS:

• Associate degree from an accredited institution is required.
• Two (2) years of clerical or office related experience is required.
• Knowledge of computer software applications and office machines is required.
• Demonstration of effective oral and written communication skills is required.
• Excellent communication skills, attention to detail, strong problem-solving skills, and ability to multitask and work in a team environment with a positive attitude is required

PREFERRED QUALIFICATIONS:

• Experience in college admissions is preferred.
• Experience with ARGOS, TargetX, Banner, Axiom, AdAstra, and/or student services is preferred

Application Procedures/Additional Information
Applicants must meet the minimum qualifications and must submit a complete application packet through the ONLINE application system by the deadline date in order to be considered for the position . . It is the sole responsibility of the applicant to ensure his or her application packet is complete. Application materials may not be submitted by fax or email. Applicants who fail to submit all required information will be disqualified.

A complete application packet consists of:

• Completed Southern Union State Community College ONLINE employment application
• Current resume
• List of three (3) references
• Transcript of college work verifying degree requirement; must include degree awarded and date confirmed (Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.)

Please note: Applicants must provide documentation of the required work experience if an offer is made. All submitted application materials become the property of the College. Requests for copies of application materials, including transcripts, will be denied.

Correspondence regarding positions (i.e. scheduled interview appointment, position filled announcement) will be sent to applicants through the email address used on the applicant's NEOGOV account. Applicants are required to monitor their e-mail account for additional information regarding this current applied for position.

In accordance with the Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Southern Union also participates in E-verify.

It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal or state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.


Southern Union State Community College is an equal opportunity employer. Southern Union State Community College will make reasonable accommodations for qualified disabled applicants or employees. Applicants must adhere to the College's prescribed interview schedule and travel at their own expense. The College reserves the right to withdraw this job announcement at any time prior to the awarding.


More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.
Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.
8 hours per month
(may accumulate an unlimited number)

Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20+ 16 hours per month
(may accumulate up to 480 hours)

Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
(converts to sick leave at the end of August each year if not used)

Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.

Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Juneteenth
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
16 (5 locally assigned)
Contracted Work Days
260

Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 14.57% (effective 10/01/25)
Tier II - Pays 6.20% monthly. State matches 13.61% (effective 10/01/25)
Law Enforcement Officers :
Tier I -Pays 8.50% monthly. State matches 14.57% (effective 10/01/25)
Tier II - Pays 7.20% monthly. State matches 13.61% (effective 10/01/25)

Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit


Premium amounts:

• Single $ 30
• Family (without Spouse but with dependents) $ 207
• Employee + Spouse (no dependents) $ 282
• Family (with Spouse and dependents*) $ 307

*Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.


Tobacco Usage Premium

• Member $ 50
• Spouse $ 50

The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the section to learn how you and/or your spouse can receive the non-tobacco user discount.

Wellness Premium

• Member $ 50
• Spouse $ 50

The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the section to learn how you and/or your spouse can receive a wellness premium waiver.

If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.


Optional Coverage Plan Premiums

• Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
• Dental Single $ 38 Dental Family $ 50

Institution matches $800 monthly (effective 10/01/17).

Duty Hours
(hours vary by campus and needs of the student)

Tuition Assistance
This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.


Employees/Dependents at two-year colleges:

• 1/3 waived after 1st year
• 2/3 waived after 2nd year
• 3/3 waived after 3rd year

Note: Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at
01


Did you attach your resume, unofficial transcript, and add three (3) references? Failure to add these items will result in automatic rejection.

• Yes
• No

Required Question