Assistant Property Manager (CRE)

Job Title Assistant Property Manager (CRE) Job Description Summary The Assistant Property Manager is responsible for assisting in all areas defined as a part of the Sr. Assistant Property Manager job description, as well as performing property administrator job duties if there is no property administrator role on the team. The Assistant Property Manager will ensure a high level of professionalism and foster positive relationships with tenants and clients. Essential Functions and Responsibilities Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence. Coordinate office supplies in absence of a property administrator Assist in lease administration activities, including abstracting leases and keeping our database current Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts Prepare and coordinate bid proposals and service contracts Obtain aging report for management and follow up on all delinquencies, utilizing C&W or client-directed policies Ensure invoices are processed in accounting with appropriate back‑up and according to established procedures Coordinate tenant move‑ins and move‑outs, including furniture delivery and pick‑up Oversee maintenance of work order and purchase order systems Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants. Also responsible for ensuring tenant information within the database is current and up to date Update and maintain office procedures in the Property Operations Procedure Manual under direction of manager Ensure certificates of insurance for tenants and vendors are up to date Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval Ensure that above‑standard tenant bill‑backs for electrical usage, after‑hours HVAC, and other similar charges are processed in a timely manner Assist supervisor with aspects of annual budgets preparation and monthly financial reports, as well as preparation of bank deposits if processed at on‑site management office Responsible for leading regular inspections of properties with janitorial, landscape and other service providers as directed by the manager Participate in performance oversight of all service contractors who perform contract services Key Competencies Customer Service Focus Organization skills Time Management skills Communication Proficiency (oral and written) Initiative Multi‑Tasking Sense of Urgency Important Education High school diploma/GED equivalent; Bachelor’s Degree preferred Important Experience At least 1 year of real‑estate property management or related experience Additional Eligibility Qualifications Proficiency in Microsoft Office Suite Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines Work Environment This job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. It also requires regular travel between properties in varying weather conditions. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. These include moving between floors, climbing stairs, and traveling between buildings in varying outdoor weather conditions. The employee may also be required to remain in a stationary position (sitting or standing) for approximately 85% of the time while operating office machinery. Other Duties This job description is not designed to cover all activities, duties or responsibilities that are required of the employee, and other duties may be assigned at any time. Benefits Cushman & Wakefield offers eligible employees enrollment in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance plans, and paid and unpaid time away from work. Compensation The compensation offered will depend on factors such as collective bargaining agreement coverage, geographic location, market pay rates, and the candidate’s experience and qualifications. The company will not pay less than minimum wage for this role. Compensation for the position is: $23.71 – $27.89. Equal Employment Opportunity Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated. Accommodation for Disabilities In compliance with the ADA Amendments Act, if you have a disability and would like to request an accommodation, please call the ADA line at View phone number on click.appcast.io or email View email address on click.appcast.io. Company Information INCO: “Cushman & Wakefield” #J-18808-Ljbffr