Occupancy Planner

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We are looking for an Occupancy Planner in Chicago to join our Occupancy Planning and Management Account team.

What this job involves --

As Occupancy Planner, you will be responsible for tracking, analyzing, and managing the space in our clients Chicago office location. You will then use space and occupancy information to develop strategies, scenarios, space plans and projects for the Chicago site. This will be considered a hybrid role with an on-site requirement 3-4 days a week, as needed, to work from our clients office location in Chicago, with the opportunity to work remotely at times.

Your key responsibilities will be centered around the following activities:

Strategic Planning

• Collaborate with Transactions teams to align occupancy strategies with market conditions
• Support lease renewal negotiations with occupancy impact analysis
• Create responsive, efficient, and future-ready workplace strategies aligned to the client's Hybrid Workplace model.
• Monitor occupancy metrics and trends to identify optimization opportunities

• Provide data-driven insights for strategic real estate decisions.

Space Planning

• Create detailed space allocation reports, plans and layouts: Workplace programming, test fits, furniture planning, neighborhood planning and tactical planning.
• Through Utilization and Attendance analysis create responsive, efficient and future-ready workplace environments.
• Develop comprehensive occupancy forecasts and space utilization models.
• Create and maintain scenarios for space reconfiguration and relocation planning.
• Provide project management support to oversee major space reconfiguration from planning to execution.
• Oversee design initiatives, branding, furniture selection, and beyond ensuring local projects align to our clients global hybrid workplace design standards.
• Work with architects, project managers, facilities teams and vendors to execute space plans.

Space Data Management

• Keep floorplan layouts, space types, furniture and employee allocations up to date.
• Regular data auditing, portfolio site alignment maintaining strong relations with site contacts to improve data accuracy.
• Sustain accurate occupancy records and metrics in the CAFM system (FMS Space) as well as how we share or report the data and insights.
• Generate regular occupancy reports and performance metrics, include monthly headcount reporting, portfolio reporting, & ad-hoc space, lab, Business Unit, and headcount analysis requests.
• Conduct comparative analysis of occupancy performance across Chicago site in relation to our clients 3:2 hybrid workplace model.
• Manage technology integration by supporting site set up of the client's Mobile Workplace App used for space bookings, wayfinding, office information and more.
• Ad-hoc project requests; potential stretch assignments with collaboration across service lines and end users.
• On-going process improvement and documentation in partnership with our global Occupancy Planning team.

Additionally, your responsibilities will continue with using the space and occupancy data to provide space planning, and strategic planning solutions leveraging BI & AI including but not limited to the following activities:

Business Intelligence & Artificial Intelligence

• Extract and analyze data to support in the BI Dashboard development initiatives of Occupancy Planning, our client, and the Account.
• Contribute to integrations and pilots of AI capabilities to increase productivity and strengthen deliverables and insights.

Below are skills and experience that we are looking for:

• Hands on space planning experience in a large office environment.
• Project management, or project fit-out experience is helpful.
• Ability to navigate challenges and problem solve.
• Strong AutoCAD and Excel capabilities.
• Enjoy gathering details, investigate and discuss findings, as well as generate data narratives that reveal trends and initiate strategic decisions.
• Passionate about continuous learning, evolving best practices, new technologies, detecting process and data gaps, as well as partnering with team(s) to develop appropriate resolutions.
• Focused on cultivating strong relationships and team partnerships.
• A working knowledge of occupancy utilization, office design principles and trends such as the hybrid workplace.
• A Bachelor's Degree in Real Estate, Architecture, Design, Project Management, or related field is preferred

If this sounds like you? To apply, you need to be

Proactive

Asking the right questions to understand our clients' underlying needs will help you be effective in your role. We will expect you to multi-task, and manage your time to meet deadlines, as you'll often need to reorganize your daily schedule to support your team's changing necessities and requests. We will also look to you to be proactive and innovative in developing solutions with your stakeholders and driving their implementation.

Tech-savvy

You will be successful in the role if you are comfortable using software to support planning solutions and communicate ideas clearly with the planning team and client. This includes having advanced skills in AutoCAD, and Microsoft Excel (pivot table, vlook-up, cell calculations). In addition, proficiency in Microsoft Office Suite and the ability to consolidate data and floor plans into PowerPoint Presentations and experience with CAFM / IWMS software will be highly valuable.

A communication champion

Excellent communication skills are important - both written and spoken. An individual with strong interpersonal skills, able to understand complex ideas and communicate them to others, and an ability to interact with external and internal clients will be successful in the role. Most importantly, thrive working as part of a diverse, supportive, and talented team.

Dynamic

Thinking strategically, simplifying the complex, seeing the big picture, and driving results are a few of the role's basic requirements. Moreover, be adaptable and open to change and astute during times of risk. We would love your intellectual curiosity in resolving challenges and enthusiasm to drive deliverables.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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