10 Month School Based Secretary-Guidance

School Based Secretary- Guidance

Ledyard Public Schools is seeking a School Based Secretary- Guidance effective the start of the 26-27 School Year. This position is a 10 month, school based role at Ledyard Middle School. Under the general supervision of the school administrator, the school based administrative assistant performs a wide variety of clerical, secretarial, and recordkeeping tasks.

School Secretary (10-Month) Guidance:

• Serves as contact and reference source for staff, students, parents, and the public
• Greets visitors and answers public inquiries in a pleasant and professional manner and/or directing inquiries to the appropriate individuals
• Creates forms, compiles and organizes data and information necessary for the efficient operation of the office and completion of district, state, and federal reports
• Provides school-specific administrative support
• Maintains appointment and event calendars
• Uses the Visitor Management System
• Communicates effectively in routine, sensitive, and confidential matters
• Performs special assignments, studies, routine administrative functions and other related duties as assigned by the building administrator or designee
• Maintains attendance records and monitors student absences and tardies in Powerschool in accordance with BOE policy
• Assist the needs of students, substitute teachers, maintenance staff and others
• Plan and organize work according to office procedures and established priorities
• Assist in obtaining substitute teachers and provide necessary school information
• Supervises or summon assistance for ill or injured students in absence of the school nurse
• Perform routine filing, word processing, typing, and related clerical support to the principal as required
• Operate office equipment such as computer, calculator, and photocopier
• Independently compile information for reports as directed by the principal
• Perform special assignments, studies and routine administrative functions as directed

Knowledge, Skills and Abilities:

• Excellent communication, interpersonal, organizational, and decision making skills
• Ability to work with employees and the public in a professional, effective, and courteous manner
• Ability to establish and maintain effective working relationships with school personnel, parents, students, and the public; working collaboratively as a team member
• Ability to maintain confidentiality of information regarding students, employees and others
• Genuine interest in supporting the needs of students and staff
• Ability to carry out instructions furnished in written or oral form
• Ability to work with a diverse group of individuals
• Considerable knowledge of office management and standard operating procedures
• Highly developed ability to plan, organize and coordinate work

Qualifications:

• Associate's degree or equivalent work experience
• Working knowledge of G-Suite office software
• PowerSchool experience a plus

Pay and Benefits: In accordance with the Ledyard Educational Secretaries Agreement

Work Environment: Works in standard office and school building environments Travel between schools, or between schools and central office, may be required