Fiscal Specialist

Fiscal Specialist

University of Hawai'i, Kapi'olani Community College, Business Office is seeking applications for a Fiscal Specialist position. This position serves as a Fiscal Specialist within the Kapi'olani Community College Business Office and provides professional fiscal, procurement, grants management, and business operations support to the campus. The position performs a broad range of fiscal and administrative functions and works with campus administrators, faculty, staff, vendors, and University offices to support effective and compliant business operations.

Duties and Responsibilities:

• Reviews purchases for compliance with applicable Federal, State, and University policies and procedures across a range of funding sources, including General, Special, Revolving, Federal, and other applicable funds.
• Approves purchases below $25,000, reviewing for appropriateness, compliance with applicable policies and procedures, & availability of funds.
• Prepares the issuance of appropriate fiscal and procurement documents. This also includes reviewing and approving documents for compliance with budgets and University policies.
• Performs post-award fiscal administration of assigned grants and contracts, including account establishment and maintenance, budget input, forecasting and execution, personnel-related fiscal actions, procurement, disbursing, reporting, and closeout.
• Supports the appropriate fiscal management and accounting of assigned extramurally funded contracts and grants and ensures compliance with applicable University, Federal, sponsor, and other requirements.
• Responsible for the Accounts Payable system for Kapiolani Community College Offices, initiating follow-up with vendors, departmental staff, campus administrators, and University personnel as necessary to ensure timely and proper payments.
• Utilizes judgment to make decisions in rush payment situations.
• Responsible for the Accounts Receivable for Kapiolani Community College. Follows up on late payments; makes adjusting entries as necessary; implements a process for write-off of uncollectible.
• Ensures that all payments are reconciled properly to the Kuali Financial System. Makes adjusting entries as necessary.
• Supports the administration of contracts for goods and services and works with vendors, campus administrators, and University personnel in the maintenance of existing contracts and implementation of new contracts.
• Responsible for the management and oversight of the Purchasing Card Program. Ensures all P-card transactions follow all applicable policies and procedures. Resolves problems and discrepancies with P-card holders, the bank, and the Procurement Office.
• Recommends changes in internal policies to ensure effectiveness & efficiency in operations.
• Conducts training sessions for faculty and staff on campus whenever changes are made in policies and/or procedures.
• Provides guidance and assistance to campus administrators, faculty, and staff on routine fiscal, procurement, and business operations matters, seeking guidance from the supervisor on unusual, complex, or sensitive situations.
• Works collaboratively with the Fiscal Manager, Senior Fiscal Specialist, other Business Office staff, campus administrators, University offices, and outside vendors to resolve fiscal, procurement, and business operations issues.
• Other duties as assigned

Minimum Qualifications:

• Possession of a baccalaureate degree in Business Administration, Accounting, Finance, or a related field and three (3) years of progressively responsible professional experience with responsibilities for accounting, auditing, finance, fiscal administration, business administration, procurement, grants management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills, and abilities as indicated.
• Considerable working knowledge of principles, practices, and techniques in the area of accounting, finance, fiscal administration, or business administration, as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles, and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations, policies, and administrative requirements associated with fiscal and business operations.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to use computerized financial, administrative, and productivity systems and applications in performing fiscal and business operations.
• Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Demonstrated ability to interpret and apply complex policies, procedures, regulations, and administrative requirements.

Desirable Qualifications:

• Familiarity with University administrative and budgeting policies and procedures.
• Experience with financial management, accounting, procurement, grants management, or enterprise resource planning systems; familiarity with University systems such as Kuali and the RCUH Financial Portal is desirable.
• Experience performing professional fiscal, accounting, procurement, grants administration, contracts administration, or related business operations functions in a complex organization.
• Evidence of commitment to Kapi'olani Community College's vision of positioning itself as a model indigenous serving institution whose graduates strengthen the social, economic, and sustainable advancement of Hawai'i and the world.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following:

1. Cover letter;
2. Resume;
3. The names and contact information (telephone number and email addresses) of at least three professional references; and
4. Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position ( copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.

• Academic record/grade summaries will NOT be accepted
• Diplomas and copies will NOT be accepted

Incomplete applications will NOT be considered.

NOTE:

• The application will be incomplete if materials are unreadable, illegible, password protected, missing, or corrupted; therefore, late or incomplete applications will not be considered. All requested documents/information become the property of Kapi'olani Community College and will not be returned.
• Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number, date of birth, etc.).
• Applications lacking copies of transcripts will be reviewed based on work experience equivalency to meet minimum qualifications (MQs). All minimum qualifications must be met by the closing date.
• If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries: Kapi'olani Community College HR Department, View email address on click.appcast.io