Construction Payroll and AP Specialist

Job Description

Job Description

The Payroll and AP Specialist is an important seat on our accounting team, and a great fit for someone who enjoys steady, detail-focused work. You’ll handle our weekly construction payroll and accounts payable, working side by side with the Controller, HR, and our general superintendents. Everyone you work with is counting on you, and they’ll be glad to have you. You’ll get the support and context you need to do the job well, and your work will matter: it’s how our crews get paid and our vendors stay in good standing.

The Payroll and AP Specialist is dependable and organized, communicates clearly, and likes knowing the numbers are right. If you have construction accounting experience and want a stable role with a team that values you, we’d like to hear from you.

Innovative Concrete, LLC is a commercial concrete contractor building across Utah, North Dakota, and South Dakota. Our team has more than 55 years of combined experience, and it shows in our work. We hold ourselves to four values: humility, integrity, excellence, and a scrappy, no-excuses approach to getting the job done right.

Want to know more about our company first? Check us out here:

• Oversee and process weekly construction payroll.
• Process all payroll related deductions, including garnishments, loans, and tax withholdings.
• Process and file weekly certified payroll and prevailing wage reports.
• Process monthly workers’ comp reports and payments.
• Reconcile and process benefit payments and reports (health, dental, vision, IRA, life insurance).
• Provide administrative, financial, and clerical support in accounts payable.
• Process vendor and supplier invoices.
• Evaluate and process payables for weekly payment.
• Reconcile vendor and supplier accounts monthly.
• Manage vendor and supplier accounting relationships.
• Process and reconcile the primary company credit card weekly.
• Ensure compliance with tax regulations, including sales/use tax and 1099 requirements.
• Collaborate with auditors to support internal and external audit requests.
• Research, resolve, and respond to vendor and purchasing employee inquiries regarding account status.
• Investigate and resolve problems with purchase order and invoice processing, and communicate resolutions to the appropriate personnel.
• Review payment documents for accuracy and proper documentation before entering them for payment in Sage.
• Develop and maintain partnerships with suppliers and employees, including managers and supervisors.
• Enter financial data accurately and efficiently.
• Maintain vendor invoice files.
• Collect all vendor documents needed for compliance.
• Help complete and prepare regularly scheduled year-end activities and reporting.
• Travel to Innovative Concrete’s other divisions when needed.
• Perform other duties as assigned within the accounting department.

Requirements

• Prior industry experience is required.
• Accounting background is required.
• Strong knowledge of Word, Excel, Sage, ADP, etc.
• Must be able to pass a drug screening.

• Bachelor’s degree in accounting, finance, or a related field.
• 4+ years of related accounting experience.
• Excellent written and verbal communication skills.
• Strong analytical and critical thinking skills.
• Strong attention to detail and problem-solving skills.
• Ability to maintain strict confidentiality of sensitive information.
• Positive attitude.
• Extremely organized.
• Ability to multitask with distractions.
• Ability to prioritize and work under pressure.
• Ability to work independently.
• Self-motivated.

Benefits

• Paid Holidays
• Health insurance from a leading provider of employee benefits.
• Simple, straightforward, and affordable dental insurance.
• Vision insurance with one of the largest networks and significant savings and discounts.
• Life Insurance: 50k for employees, 25k for significant other and 10k for children.
• Aflac Supplemental Insurance: Offers a variety of supplemental plans such as short term disability, etc.
• Simple IRA through American Funds: Innovative Concrete, LLC will match up to 3%.
• We offer a great tool to all our employees and their eligible dependents that can help with virtually any distressing life problem, including: Marital & Relationship Counseling, Stress, Anxiety, Depression, grief, substance abuse and more.