Front Desk Coordinator

Its rewarding to be on a team of people that truly believe in making an impact! We are committed to building the best primary care environment for patients and are seeking healthcare enthusiasts to join us. Job Summary The Front Desk Coordinator serves as the first point of contact for patients, visitors, and callers at the clinic. This role is responsible for providing exceptional customer service while performing a range of administrative, clerical, and data entry duties, including patient intake, insurance verification, and appointment scheduling. The Coordinator ensures smooth front-desk operations and supports the clinical team in delivering high-quality, patient-centered care. Essential Duties & Responsibilities Administrative Responsibilities Patient Intake and Onboarding Create new patient profiles in the EMR system. Conduct welcome calls and schedule initial appointments. Mail welcome packages to new patients. Obtain required annual consents and patient signatures. Encourage and assist patients with Patient Portal enrollment. Coordinate translation services as needed (e.g., Propia app). Scheduling and Visit Management Greet patients and visitors warmly, creating a welcoming and professional environment Address patients concerns or complaints and elevate issues appropriately Schedule a variety of appointments (e.g., TOC, AWVs, sick visits, in-house services). Master scheduling workflows, including same-day visit protocols. Follow all scheduling guidelines; act as the "Pit Boss" of the schedule. Obtain Health Center Manager approval for scheduling exceptions (e.g., double-booking). Assist with appointment confirmation calls and transportation scheduling. Reschedule all no-shows within 24 hours. Update visit status types in the EMR (eCW) promptly. Support scheduling for special events (e.g., mammogram and DRE campaigns). Data Accuracy & System Proficiency Perform demographic verification during patient check-in. Ensure accurate entry of demographics, insurance, and Patient Hub information. Scan and file all documents and ID photos correctly. eFile documents within 48 hours of receipt. Monitor fax inbox for incoming clinical documents. Clear Jellybean inboxes daily #J-18808-Ljbffr Cano Health