Commercial Property Coordinator

Commercial Property Coordinator

The Commercial Property Coordinator provides administrative support to the Receivership Services Department. Responsibilities include managing and assisting with the coordination, collaboration, and turnover to the Receiver upon appointment, close out of assignment and transition of management. The role requires the ability to thrive in a cross-functional environment, demonstrating exceptional communication and interpersonal skills. A flexible approach, positive and friendly demeanor, and strong multitasking, prioritization, and time-management abilities are essential to execute tasks efficiently and on schedule.

Responsibilities

• Support new assets, dispositions, and management transitions
• Coordinate and schedule working calls and asset calls with internal and external teams
• Order Receiver bonds when required
• Prepare and distribute borrower demand notices and related correspondence
• Maintain accurate transition documentation and records
• Track, follow up on, and manage document turnover to ensure timely receipt and completeness
• Prepare and distribute internal notification of deals
• Assist with onboarding new properties into management systems
• Act as liaison between the property management team, lenders, attorneys, borrowers, asset teams and Receivership Services through the transition
• Coordinate and facilitate property site visits with management teams
• Collaborate with the Insurance Coordinator on insurance programs, upcoming expirations and ensure certificates are provided.
• Collaborate with legal on management agreements
• Review tenant letters for accuracy, completeness, and consistency with asset requirements

Experience

• 2-3 years of job-related experience is necessary. Bachelor's degree is required.
• Exceptional written and oral communication skills
• Ability to follow basic work routines and standards in the application of work.
• Must have strong time management, organizational, attention to detail and prioritization skills
• Must have the ability to balance multiple priorities and projects at a time for multiple members of the team
• Must have a strong attention to detail to ensure information accuracy and consistency.
• Must be self-motivated, with the ability to take initiative and work effectively in a team environment.
• Proficiency in Microsoft suite (including PowerPoint)
• Proficiency in Teams and SharePoint is preferred

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.