Administrative Assistant

Job Description

Job Description

We are looking for a dependable part-time Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who is organized, detail-focused, and comfortable handling a mix of front-desk support, clerical coordination, and accurate record management. The role will contribute to a well-run office by managing communications, processing information, and keeping administrative workflows on track.

Responsibilities:

• Welcome visitors and serve as the first point of contact for incoming calls, directing inquiries clearly and efficiently.

• Enter, update, and maintain office records and other information with a high level of accuracy and attention to detail.

• Prepare routine reports, organize supporting documentation, and help ensure information is available when needed.

• Sort, distribute, and manage incoming and outgoing mail to keep correspondence moving smoothly through the office.

• Maintain physical and digital filing systems so documents remain accessible, current, and well organized.

• Provide general administrative support such as scheduling, document preparation, and coordination of day-to-day office tasks.

• Assist with reception coverage and help create a detail-focused, responsive experience for visitors and staff.

• Support clerical activities related to office procedures, including record updates and other administrative tasks as assigned.

• Previous experience in an administrative, clerical, receptionist, or office support role.
• Strong data entry skills with the ability to maintain accuracy while handling repetitive tasks.
• Comfortable answering inbound calls and communicating clearly with internal and external contacts.
• Working knowledge of general office practices, including filing, mail handling, and document organization.
• Ability to manage multiple responsibilities, prioritize effectively, and stay organized in a busy environment.
• Proficiency with standard office technology and common administrative software.
• Detail-oriented demeanor, dependable attendance, and a customer-service-oriented approach.