Recruiting Coordinator

We are seeking a detail‑oriented Recruiting Coordinator / HR Support professional to support hiring and onboarding activities while delivering a smooth, high‑quality experience for candidates and new hires. This role partners closely with recruiters, hiring managers, and HR teams to ensure processes are executed accurately, efficiently, and in compliance with employment requirements. Key Responsibilities Coordinate and administer onboarding activities for new hires, ensuring all required steps are completed accurately and on time Act as a primary point of contact for candidates and newly hired employees, providing guidance and support throughout the onboarding process Collaborate with recruiters, hiring managers, and HR partners to ensure a seamless transition from offer acceptance to day one Prepare and distribute onboarding communications, welcome materials, and pre‑start instructions Maintain and update employee records within HR systems, ensuring data accuracy, confidentiality, and compliance Support employment eligibility verification, background screening coordination, and system access requests Respond to employee questions related to onboarding, HR programs, payroll, benefits, and personal information following established procedures Assist with monitoring onboarding progress and resolving issues related to systems, documentation, or process gaps Partner with HRIS and internal stakeholders to troubleshoot system‑related discrepancies or onboarding delays Contribute to reporting and tracking related to onboarding activity, compliance, and headcount metrics Identify opportunities to improve workflows, documentation, and the overall onboarding experience Exercise sound judgment when handling sensitive information or determining when escalation is required Qualifications 1‑3+ years of experience in recruiting coordination, HR operations, onboarding, or a related administrative support role High school diploma or equivalent Working knowledge of HR processes, employment documentation, and compliance requirements Experience maintaining employee data in HR systems or applicant tracking systems (ATS/HRIS) Strong attention to detail with the ability to manage multiple priorities in a fast‑paced environment Excellent written and verbal communication skills with a professional, service‑oriented approach Proven ability to handle confidential information with discretion Strong organizational and follow‑up skills; able to meet deadlines with minimal oversight Proficiency with Microsoft Office tools (Outlook, Excel, Word); comfort learning new systems and technologies Ability to collaborate effectively across teams and adapt to changing priorities Benefits The individual may be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its affiliates are committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io. #J-18808-Ljbffr