Accounting Analyst, Membership and Assessments - Hybrid

For over a century, the Workers' Compensation Insurance Rating Bureau of California (WCIRB) has been California's trusted, objective provider of actuarially based information and research, advisory pure premium rates and educational services integral to a healthy workers' compensation system. The WCIRB is a California unincorporated, private, nonprofit association comprised of all companies licensed to transact workers' compensation insurance in California. The operations of the WCIRB are funded primarily by membership fees and assessments; no state money is used to fund its operations. The WCIRB is a stable company and a proven leader in the workers' compensation insurance industry nationwide.


The WCIRB performs a number of functions to accurately measure the cost of providing workers' compensation benefits and ensure a healthy workers' compensation system. To learn more about our company, please visit About Us | WCIRB California. The WCIRB employs approximately 175 people with the average tenure of over 10 years. We are committed to fostering a healthy, safe and diverse work environment leading to a dedicated, collaborative and innovative workforce This is a hybrid position where approximately 40% of the work time is spent at the home office in San Francisco, California.


Summary


The Accounting Analyst (Membership and Assessments) is primarily responsible for the coordination with internal and external stakeholders to perform the WCIRB accounting functions in supporting the fulfillment of member services.

Essential Duties and Responsibilities:

• Maintains and reconciles WCIRB membership records in accordance with WCIRB Constitution and CDI policies and procedures.
• Administers and reconciles the Billing and Accounts Receivable financial systems.
• Serves as primary point of contact for Member accounting issues for internal staff, members, authorized agencies, and financial auditors.
• Maintains general ledger cash module, cash flow statements and reconciles bank statements

Billing Responsibilities:

• Maintains member billing database in financial system, to include central billing addresses, billing groups, company billing contact information, and other key data elements used for the official membership list.
• Reviewsmemberbilling data provided by various departmentsystems, including product orders, field test audits and inspections, audit programs and related fines as issued byoversight committee, and otherfinesin accordance withdesignated data submissionprogram,and inputsappropriate billingdata into invoicing system.
• Prepares all member invoices, posts billing to financial system, and reconciles the general ledger to the billing sub-system module.
• Responds tomemberquestionsin regard tobillingand membership.
• Maintains product costdatabasein financialsystem.
• Prepares cash disbursement reportsandprovides analysis of quarterly cash flow projections for the member assessment proposal to the Director,Financefor review.
• Utilizes projected cash flow and quarterly updates to the pure premium summary provided by actuary department to calculate quarterly member assessments based on the pure premium market share methodology.
• Prepares monthly accounts receivable reconciliation and outstanding accounts receivable aging reports
• Performs quarterly revenue analysis and supports development of quarterly revenue projections and annual budget.
• Follows up on outstanding accounts receivables, prepares collection letters, and coordinates collection escalations with the Director, Finance.

Membership Responsibilities:

• Prepares notification emails to internal stake holders regarding membership changes, such as new members, withdrawals, ownership changes, name changes and insurer financial standing, based on notice letters from the Department of Insurance and other external sources. Maintains current member and group affiliation data in the Member Insurer Information (MII) STAR module as per instructions from Member Operations Director.
• Monitors insurer's reported pure premiums; adjusts and invoices additional membership fees for those insurers qualifying for a change from Associate to Regular member status.
• Provides a report of Regular Members for use in the annual membership meeting voting and proxy mailings.
• ObtainsquarterlyreportsfromCaliforniaDepartment of Insurance(CDI)of active insurers authorized to write workers' compensation policies andreconcilesthe CDI report with the WCIRB membership records.
• Analyzes any membership record discrepancies and reports on reconciliation outcome tolegaldepartmenton an annual basis.
• Primary contact for all new member applications, membership issues, and member insurer information database.
• Researches nature of membership changes, such as name changes, ownership changes and insurer financial standing utilizing CDI staff, insurer point of contact, and other resources, as applicable.
• Coordinates with operating and legal departments for instructions on appropriate record keeping updates to membership records.

Bank Reconciliation & Other Responsibilities:

• Reconciles bank statements for all WCIRB bank accounts, researching and resolving discrepancies.
• Maintains working capital balances for the operating and money market accounts, including responsibility for accurate cash requirements reports.
• On an ongoing basis, maintains cashbooks, all general ledger cash accounting, and monthly statement of cash flows in accordance with GAAP, and cash management reports.
• Primary contact for the financial auditors in reference to billing, assessment, and bank reconciliations documentation.
• Assists in review of departmental procedures; document retention master records and guidelines; and responsible for making recommendations for updates to the department policies, procedures and document retention, as required.
• Assists the Director, Finance in training of new or less experienced accounting staff.
• Cross-trained in payroll process and procedures and provides back up coverage.
• Reconciles Flexible Spending Account (FSA) utilizing vendor reports, bank statements, payroll records, and general ledger to ensure participant accounts and general ledger are correctly stated. Researches any necessary adjustments and works with HR or Director, Finance as appropriate to support resolution.
• Attends meetings, workshops, and uses other informational resources to remain current with WCIRB operational systems, member billing programs, and general accounting best practices.
• Collaborates with third party providers and internal staff in analysis of processes and procedures, recommendations to implement process improvements and/or enhancements for billing and membership record keeping and contributes to key projects, as assigned.

Education & Experience

• Bachelor's Degree in accounting, finance or business administration
• Minimum of four years staff accounting experience, including account reconciliations, analysis, and cash flow management and a fundamental understanding of Generally Accepted Accounting Principles (GAAP).
• Ability to interpret and apply WCIRB policies, WCIRB Constitution, and federal and state regulations applicable to billing, assessment, and bank activity issues.
• Ability to deal tactfully with complex and multifaceted issues.
• Ability to work cooperatively and collaboratively with all levels of employees, management and external agencies to maximize performance, creativity, problem solving and results.
• Good knowledge of GAAP accounting principles, including accrual and revenue and expense recognition, accounting reconciliations, expense classification, and general financial reporting principals.
• Excellent knowledge of MS Excel, MS Word, SharePoint file structures, Adobe Acrobat Pro and Outlook.
• Knowledge of mid-sized accounting systems including supporting technology enabled processes, such as data uploads, data reporting, third-party system interfaces, and reconciliations. (Sage Intacct, preferred).
• Proven ability to prioritized, troubleshoot, and deliver detailed and accurate work under critical time deadlines

Perks & Benefits Our employees enjoy a state of the art, energy-efficient, open work environment that nurtures collaboration and creativity. At the WCIRB, we go the extra mile to keep our employees happy and healthy.


Proud to be recognized as a Plan Sponsor of the Year finalist for our commitment to retirement readiness through strong 401k and pension offerings.

Some of our perks include:

• Hybrid work environment (40% onsite 60% remote)
• Medical, dental and vision benefits
• Competitive PTO Program
• Wellness benefits
• 401K and pension plan
• Social activities
• Community volunteer involvement

WCIRB is an equal opportunity employer committed to an inclusive workplace that fosters belonging. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, age, genetic information, or any other basis prohibited by law. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law.

The successful candidate will reside in California and will work from our headquarters in San Francisco at least 40% of the time. We are NOT able to pay for relocation costs for candidates or to sponsor or take over sponsorship of an employment Visa at this time. Thank you for your interest in the WCIRB!