Meetings & Events Coordinator
Intellectt INC
Professional - Spec, Meetings and Events
Location: Irvine, CA
Job Type: Contract
Duration: 6+ Months | Possible Extension Job Summary:
We are seeking a Professional - Spec, Meetings and Events to support conference services, meetings, events, event logistics, vendor coordination, and program operations for the Irvine campus. The ideal candidate will have experience coordinating meetings and events, working with cross-functional teams, managing event requirements, preparing reports, supporting contracts and procurement activities, and communicating with internal stakeholders. Key Responsibilities:
Location: Irvine, CA
Job Type: Contract
Duration: 6+ Months | Possible Extension Job Summary:
We are seeking a Professional - Spec, Meetings and Events to support conference services, meetings, events, event logistics, vendor coordination, and program operations for the Irvine campus. The ideal candidate will have experience coordinating meetings and events, working with cross-functional teams, managing event requirements, preparing reports, supporting contracts and procurement activities, and communicating with internal stakeholders. Key Responsibilities:
- Coordinate and execute day-to-day meetings and events activities, conference services, event logistics, and managed event spaces for the Irvine campus.
- Partner with meeting and event planners, internal stakeholders, and cross-functional teams to understand and support meeting and event requirements.
- Educate stakeholders on event space capabilities, policies, procedures, guidelines, and current meeting and event requirements .
- Review event setup requirements with Audio/Visual (AV), Catering, Facilities, and other cross-functional teams .
- Identify discrepancies in event requirements and recommend appropriate solutions and best practices.
- Support large-scale meetings and events by participating in discovery sessions, site visits, planning meetings, and event-related activities.
- Generate, revise, maintain, and distribute event reports, campus event reports, negotiation trackers, and other program documentation .
- Upload contracts into the Enterprise Contract Lifecycle Management (ECLM) system and monitor contract approvals and execution.
- Support supplier/vendor onboarding and procurement activities.
- Create and manage requisitions and purchase orders (POs) through Source-to-Pay systems such as Coupa .
- Assist with the development, implementation, and maintenance of conference services guidelines, procedures, and operational processes .
- Support the development and execution of milestone plans, change management plans, and implementation strategies for conference services programs.
- Communicate project status, identify risks or limitations, and gather data to support project planning and decision-making .
- Participate in process mapping, requirements gathering, workflow improvement, and process optimization sessions.
- Assist with the development of training materials, communication materials, and program documentation .
- Support smooth transitions and adoption of new processes, programs, and operational improvements .
- Maintain intranet sites, program resources, tools, and documentation .
- Assist with communications and presentations for employees regarding new initiatives, program updates, policies, and conference services programs .
- Establish and maintain resources and tools to ensure consistent, high-quality, and best-in-class meeting and event services .
- Follow all Environmental, Health, and Safety (EHS) rules, policies, and requirements.
- Take appropriate measures to prevent injuries, protect the environment, and maintain a safe workplace.
- Bachelor's degree in Marketing, Event Management, Business Administration, Communications , or a related field, or equivalent combination of education and experience.
- 2 4 years of related professional experience in meetings and events, conference services, event coordination, program support, operations, or a related field.
- Strong organizational, coordination, communication, and stakeholder-management skills.
- Experience working with cross-functional teams and internal stakeholders .
- Strong attention to detail and ability to manage multiple projects, meetings, and deadlines simultaneously.
- Proficiency with Microsoft Office Suite , including Excel, Word, PowerPoint, and Outlook.
- Ability to prepare reports, maintain documentation, track project activities, and communicate status effectively.
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Meetings & Events Coordinator in Irvine, CA vacancy
$33 - $36 per hour
...preach the gospel of Jesus Christ and to meet human needs in His name without... ...36.00/hr. Specific Duties Special Events : Primary responsibility for the successful... ...effectively managed. Lead the planning and coordination of the annual gala and other special...SuggestedWork at officeWeekend workThe Salvation Army Southern CA Division
Tustin, CA19 days ago- ...catering revenue. You will build lasting client relationships, work with the Sales and Catering teams, and lead efforts to expand meeting business in Orange County. The role requires at least 2 years in a sales position at a large property, familiarity with Knowland, Cvent...Suggested
$28 - $35 per hour
...Event Captain We are a full-service, employee-owned, experiential caterer and hospitality group, committed to creating remarkable... ...members in a fast-paced environment ~ Experience leading pre-event meetings, team huddles, and post-event follow-up ~ Strong...SuggestedHourly payFull timeFlexible hoursShift workNight shiftAfternoon shift24 Carrots Catering and Events
Costa Mesa, CA1 day ago- ...Event Coordinator At K1 Speed, we are the premier destination for indoor kart racing and family entertainment. Our cutting-edge facilities... ...to multitask, manage multiple events simultaneously, and meet tight deadlines. Technical Skills: Proficiency with CRM software...SuggestedWork at officeWeekend workAfternoon shift
$28 - $30 per hour
...for historically-excluded groups. Position Summary The Events Coordinator plays a key role in Crystal Cove Conservancy’s fundraising events, donor and member experiences, retail events, Board meetings and community engagement activities. Working closely with the...SuggestedHourly payFull timePart timeWork at officeFlexible hoursAfternoon shiftCrystal Cove Conservancy
Newport Beach, CA24 days ago$119.28k - $220.7k
...relationships with industry partners. We love hearing from anyone who is enthusiastic about changing the games industry. Not sure you meet all qualifications? Let us decide! Research shows that women and members of other under-represented groups tend to not apply to jobs...Full timeTemporary workPart timeLocal areaRemote workWork from homeRelocation package$70.3k - $75k
Enrich Your Career. Celebrate Creativity. We welcome enthusiastic individuals to join our team of dedicated professionals who are passionate about providing a personalized coastal luxury experience to our guests. Our team members are empowered to craft unforgettable...Surf & Sand Resort
Laguna Beach, CA4 days ago$75k - $78k
...Carrots LLC 150 Baker St E Costa Mesa, CA 92626, USA The Catering & Event Sales Manager for Orange County is a results-driven, client-... ...leading tastings, venue walkthroughs, and onsite client meetings with confidence and clarity Exceptional relationship-building and...Work at officeLocal area- Position OverviewThe Sales Manager, Venues is responsible for effectively guiding customers through event experiences, identifying solutions that meet their goals and objectives, resulting in a compelling event experience. Utilizes all available tools to ensure maximum...Full timeAfternoon shift
- ...growth and brand differentiation. The Events Marketing Manager owns Phocas’ global events... ..., venue selection, booth design, travel coordination, and inventory management Design and... ...and Sales to drive pre-event outreach and meeting generation (email, social, ABM tactics)...Temporary workFor contractorsWork from home
$163.4k - $322.1k
...and prioritize multiple tasks in a fast-paced and dynamic environmentStrong interpersonal skills and professional demeanorAbility to meet deadlinesAbility to mentor and provide clear guidance to others The team An evolving customer and regulatory landscape, cost and...Local areaFlexible hours$143k - $196k
..., with the remaining days remote. Specific onsite days will be coordinated with your manager and team.Logitech is an amazing place to work... ...we value our diversity and celebrate all our differences. Don’t meet every single requirement? Not a problem. If you feel you are...Full timeCasual workWork at officeImmediate startRemote workWork from homeFlexible hoursShift work2 days per week3 days per week$96k - $186k
...depends on your job classification and length of employment. It will meet or exceed the requirements of paid sick leave laws, where... ...cross-functionally with Sales, Product, Platform Marketing, PR/Events, Walmart Connect, and more, the Manager creates integrated materials...Full timeTemporary workPart time- ...are aligned and consistent across every marketing channel. Coordinate legal, business, and stakeholder approvals to keep assets and... ...presentations, pulling together clear, well-organized materials for key meetings. What You Bring ~ Bachelor's degree or equivalent...
NCSOFT
Irvine, CA5 days ago - ...marketing initiatives, presentations, reporting, vendor coordination, content organization, events, and day-to-day administrative needs. ESSENTIAL... ...presentation materials and slide decks for internal and external meetings using PowerPoint, Google Slides, or other tools....Work at office
Boardwalk IG Management LLC
Costa Mesa, CA11 days ago - ...successfully managing projects, delivering on time and on budget while meeting or exceeding client expectations.Supporting clients on water... ...resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously...Full timeTemporary workShift work
- ...to build a powerful service offering to meet our clients' many and diverse needs.... ...timelines, budgets and cross-functional coordination in a deadline-driven environment, using... ...of work time to visit clients and attend events (sometimes in evenings). The Marketing...Full timeWork at officeAfternoon shift
Idea Hall
Costa Mesa, CAa month ago - ...work is completed on time and within budget, with a focus on meeting contract scope and terms and conditions. Monitor significant deviations... ...efforts for projects. Lead planning/pre-design efforts and coordinate with other project managers, client staff, and stakeholders,...Contract workFor subcontractorWork at officeNight shiftAfternoon shift
- ...administrative support: diary management, travel arrangements, meeting coordination, call handling, and confidentiality. Act as the primary... ...experience working with international staff. Participate in events, parties, and red‑carpet award shows. Engagement with high‑...Full timePart timeCasual workLocal areaRemote work
- ...requests and queries appropriately Maintain diary, arrange meetings and appointments and provide reminders Make travel arrangements... ...experience including working with international staff Fun events and parties with the staff, including red carpet award shows!...Full timePart timeCasual workLocal areaRemote work
$8k
...with leaders, HQ, and Public Sector Marketing on strategy and coordinating events, activities, communication, and social media.Whether you're... ...cross-functionally to deliver on performance objectives.Meeting with elected officials and C-level executives in agencies to...Full timeContract workTemporary workPart timeWork experience placementLocal areaShift work$99.4k - $124.3k
...to develop strong relationships with media and gain media attention through those relationships Self-motivated, detail oriented, and meet deadlines with strong project management skills Ability to develop written content across multiple mediums Successful media-pitching...Full timeLocal area$100k - $140k
...Event Marketing Manager Garden Grove, CA Harbinger is an American commercial electric... .... Ride-and-drives & vehicle demos: Coordinate demo and test-drive events that get... .... Measurement & reporting: Report on meetings, qualified leads, sourced and influenced...RelocationAfternoon shiftHarbinger
Garden Grove, CA3 days ago$21.6 per hour
...Marketing & Sales Administrative Coordinator Location: Irvine Job Type: Full-Time... ...smooth day-to-day operations, coordinating events and travel, supporting marketing... ...administrative and document support for meetings, trainings, and presentations. Assist...Full timeWork at officeSelectStaffing
Irvine, CA2 hours ago- ...California Responsibilities Develop, coordinate and oversee all online activities,... ...promotions, email campaigns, sales and special events. Perform internal data aggregation and... ...ability to effectively multi-task and meet strict deadlines. Ability to learn...
JNH Lifestyles
Irvine, CA19 days ago $28 - $30 per hour
...role provides administrative, logistical, coordination, and production support and helps ensure... .... ~ Opportunities for educational events, relationship building, and fun! ~ This... ...activities Assist with event registrations, meeting coordination, and logistical support...Hourly payFull timeWork at officeRemote workMonday to FridayFlexible hoursKPFF Consulting Engineers
Irvine, CA12 days ago$150k - $185k
...market leadership, client account management, or practice growth.Physical Requirements:Ability to travel for site visits and client meetings as needed; travel is estimated at up to 10% annually, including occasional overnight travel.Ability to stand and walk during site...Full timeFor contractorsWork at officeLocal areaRemote workWorldwideMonday to FridayNight shift$166.75k - $228.85k
...strong relationships with key opinion leaders (KOLs), societies, advocacy groups, and strategic customers.Oversee society meeting strategy, customer events, workshops, advisory boards, and digital marketing initiatives.Sales Partnership & Revenue GrowthPartner closely with...Full timeTemporary workWork experience placement$90k - $120k
..., catalog and print, packaging inserts, events, and PR support.Write and steward the go... ...opening assets, and press and influencer coordination.Partner with retail leadership on... ...spec and deadline.Run trade show and sales meeting execution: booth design and build, graphics...FreelanceSeasonal workWork at officeLocal areaWork from home1 day per week$150k - $180k
...account presentations, in store and window graphics, trade show and event materials.Manage the Art Director on creative output. Set the... ...rebuilding a GTM process from a low base.Trade show and sales meeting production leadership.Experience managing an athlete or ambassador...Contract workFreelanceSeasonal workLive inWork at officeLocal areaWork from home1 day per week
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Meetings & Events Coordinator. Be the first to apply!
Related searches
- event marketing representative Irvine, CA
- temporary event Irvine, CA
- event consultant Irvine, CA
- driver hiring event Irvine, CA
- event management intern Irvine, CA
- events management graduate Irvine, CA
- events specialist Irvine, CA
- event Irvine, CA
- customer service hiring event Irvine, CA
- special events Irvine, CA