Procurement Manager

Procurement SpecialistPerforms complex skilled technical work planning, organizing and managing the Authority's procurement activities, preparing and maintaining files and records, preparing reports, and related work as apparent or assigned. Work is performed under the general direction of the Director of Administrative Services. Limited oversight is exercised over assigned personnel.Examples of DutiesQualification RequirementsTo perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.Essential FunctionsPrepares, files, and distributes purchase orders related to supported activities; verifies that Davis Bacon Wage Rates are utilized for requests over $2,000.Prepares request for proposals, requests for qualifications, and invitation for bids; issues addendums for contracts, if required; ensures proper documents are received on time and signed; compiles and analyzes tally sheets for best pricing; performs verifications on contractors and requests certificate of insurance; issues purchase orders and change orders, if required.Creates and manages blanket purchase orders; reviews all purchase documents; assigns commodity codes for each item purchased; maintains file for each vendor; submits purchase documents to Finance for payment.Manages vehicle fleet and equipment; ensures annual or semi-annual maintenance is conducted; maintains files for vehicles and equipment; authorizes vehicle/equipment repairs; analyzes and recommends replacements of vehicle/equipment; disposes of vehicles/equipment; prepares fuel charge sheet for Finance.Prepares reports and other types of correspondence; prepares and maintains files and records.Responds to inquiries by phone and email.Typical QualificationsKnowledge, Skills and Abilities: Proficiency in community redevelopment and cultivating public private partnerships; excellent communication, interpersonal and presentation skills; ability to cultivate and maintain effective relationships with government, business, political and community leaders; proven ability to work effectively with a diverse group of individuals from various racial, cultural, ethnic backgrounds; Experienced in managing complex projects with multiple team members; Ability to manage a high volume workload; multiple projects; and competing priorities; strong attention to detail; excellent organizational skills; Experienced in comprehensive community planning efforts; and an ability to work well under pressure. High ethical standards and values, knowledge of local, state and national policies, issues and best practices regarding community redevelopment and affordable housing; Experienced in federal grant management and reporting; Ability to gather, analyze and synthesize date; Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and other software programs; Graphic design capabilities; Experienced in social media as a public relations tool.Education and Experience: Bachelor's Degree in Business Administration, Public Administration, Urban Affairs, Urban Planning, Real Estate Development or related area of study with a minimum of five (5) years of related work experience. Master's degree preferred.Physical Requirements: This work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires wet, humid conditions (non-weather) and exposure to outdoor weather conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).Supplemental InformationSpecial RequirementsObtain Housing Agency Procurement Assistance certification within one year of hire.Valid driver's license in the Commonwealth of Virginia.