Accounting Assistant III

Job Information Job Title: Accounting Assistant III Agency: East Texas A&M University Department: Financial Services Proposed Minimum Salary: Commensurate Job Location: Commerce, Texas Job Type: Staff Hourly Rate: $19.70 per hour (Annual equivalent $41,133.60) Summary The Accounting Assistant III, under general supervision, is responsible for processing and maintaining financial transactions for East Texas A&M University. Coordinates the payment of goods and services for all divisions of the University, ensuring that all disbursements follow state, system, and university policies, procedures, and statutes. This role supports the institution's fiscal integrity by managing disbursements, verifying invoices, and maintaining robust accounting systems. Duties & Responsibilities Administers disbursements for divisions of the University, assuring accuracy of all information provided by each department for reimbursement. Prepares vouchers in accordance with State Purchasing and General Services Commission rules, State Comptroller regulations, and other state statutes. Utilizes FAMIS (Financial Accounting Management Information System), the eProcurement system, and the eTravel system to audit encumbrance documents and process payments. Regulates an extensive filing system for accounts payable documents (vouchers, IDTs, etc.) to enable accurate retrieval of information upon request. Acts as liaison between faculty, staff, and vendors to ensure state regulations are followed when processing and paying invoices and travel vouchers. Ensures accuracy and verification of all invoices paid for the University and verifies that goods and services have been received. Prepares daily report for accountant’s audit of processed vouchers, ensuring payments are released in a timely manner. Provides support to the university community regarding questions pertaining to FAMIS, eTravel, eProcurement, and the payment card system. Assists Accounts Payable Supervisor with high‑priority projects, including reporting, audits, and reconciliations. Reviews oversight audit items and resolves issues as appropriate. Analyzes utility statements, ensures accuracy, allocates payments across meters, and communicates with utility vendors on bill discrepancies. Manages daily operations of the eProcurement system and pro card audits, working directly with the Accounts Payable Supervisor to resolve any issues, inputting data into the cash disbursement system, and verifying account balances are sufficient for payment. Maintains sub‑ledgers on the cash disbursement system through data entries. Minimum Requirements Education: High school diploma or equivalent combination of education and experience. Experience/Knowledge/Skills: Four years of related experience; knowledge of word processing, spreadsheet, and database applications; knowledge of financial transactions; advanced knowledge of accounts payable practices and standards. Abilities: Multitask and work cooperatively with others; analyze financial information; handle sensitive information with confidentiality. Licensing/Professional Certifications: None. Physical Requirements: None. Other Requirements: None. Preferred Education / Skills / Experience Bachelor’s degree; knowledge of fund accounting; experience with FAMIS, Laserfiche, eTravel, and US Bank (online procurement/travel card system). Supervision Of Others May supervise student workers. Competitive Benefits & Work-Life Balance Employee tuition assistance for master’s and doctoral programs. Comprehensive benefits package including health, dental, vision, life, and long‑term disability insurance. ETAMU contributes to employee health and basic life insurance premiums. 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month. Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP). Physical wellness program and wellness release time for eligible employees. Equal Opportunity and Disability Employer Equal Opportunity/Veterans/Disability Employer. #J-18808-Ljbffr