Accounts Receivable Specialist

Job Description

Job Description

The Accounts Receivable Specialist is responsible for preparing invoices and maintaining accurate accounts receivable records in accordance with standard accounting principles. This role supports the financial operations of the organization by ensuring timely billing, payment posting, and customer communication.

Essential Duties & Responsibilities

Accounts Receivable

• Maintain accurate and up-to-date accounts receivable records.
• Prepare and distribute timely and accurate customer invoices.
• Generate annual and quarterly invoices for consortium fees.
• Research and resolve discrepancies identified through reporting software.
• Communicate with customers regarding past-due accounts and payment issues.
• Respond to accounts receivable phone inquiries professionally and promptly.
• Post ACH payments to customer accounts.
• Assist with cross-functional duties including accounts payable, purchasing, and front desk procedures.
• Perform other duties as assigned.

Qualifications

Education

• Associate degree preferred, or equivalent combination of education and experience.

Experience

• 5–7 years of related accounts receivable or accounting experience, or equivalent experience.
• 2 years of QuickBooks Online experience
• 2 years of Microsoft Excel advanced experience