Administrative Assistant

Administrative Assistant

The Administrative Assistant role is an intermediate-level position that provides foundational administrative support across TSTC departments. This role is crucial for maintaining the efficiency and professionalism of the office, requiring keen attention to detail and the strong ability to manage multiple tasks effectively. The Administrative Assistant will develop skills in managing schedules, handling correspondence, and supporting office operations, laying the groundwork for career progression within the administrative support structure. This position will support one or more departments or programs and report to a front-line manager.

Essential Functions: Demonstrate TSTC Core Values of Excellence, Accountability, Service, and Integrity. Support departmental administrative tasks, including document preparation, data entry, and file management. Assist in scheduling meetings and coordinating calendar entries for departmental staff. Handle incoming and outgoing correspondence, including mail and email, ensuring timely responses. Maintain and organize electronic and paper files, understanding basic record retention requirements. Use MS Office applications to support the creation of documents, spreadsheets, and presentations. Exhibit professionalism and confidentiality when handling sensitive information. Assist in compiling data for preparing routine and special reports. Perform other related duties as assigned.

Education/Experience/Knowledge/Skills: Associate's degree preferred; OR high school diploma plus four years of related experience. Up to two years of experience in an administrative support role. Intermediate proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook). Strong organizational skills and the ability to prioritize tasks. Excellent written and verbal communication skills. Ability to work effectively in a team environment. Demonstrated ability to manage complex schedules and prepare travel arrangements. Ability to work independently and make informed decisions related to office operations.