Development Admin

Job Description

Job Description

Title:

Development Admin

Department:

Development

Reports To:

Director of Development

Updated on:

September 2026

Status:

 

Exempt, Full Time, Salary range $40,000-45,000

 

 

 

At Tulsa SPCA, our mission is to improve the lives of dogs and cats, and their human companions. We're more than a shelter; we're a passionate, dedicated team driven by compassion, collaboration, and a deep commitment to animal welfare. We foster a supportive and inclusive work environment where every team member plays a vital role in making a real difference. If you're looking to join a workplace where your work truly matters and every day brings purpose, heart, and the occasional tail wag, we'd love to meet you.

 

POSITION SUMMARY

The Development Admin plays a key role on the Development team, supporting the Director of Development in all fundraising activities including grant research and application, donor stewardship, and communications efforts. This highly organized and detail-oriented individual is the glue that keeps fundraising operations running smoothly and efficiently.

 

The ideal candidate will have skills in database administration, event planning & execution, and relationship management. Must have the ability to meet deadlines, handle a fast-paced environment, has initiative & motivation, and achieve results in a team environment. The position is based in Tulsa, OK.

 

 

ESSENTIAL FUNCTIONS & DUTIES

Donor Database & Stewardship

• Maintain accurate donor, prospect, sponsor, and contact records and generate reports and mailing lists.
• Process and record donations, pledges, recurring gifts, memorials, tributes, acknowledgements, and tax receipts.
• Process, coordinate, track, and acknowledge all in-kind donations.
• Support donor stewardship through thank-you communications, donor recognition, impact updates, and other engagement activities.
• Maintain confidentiality and accuracy of donor and financial information.

Fundraising, Events & Grant Research and Execution

• Support fundraising campaigns, initiatives, and off-site fund and supply drives.
• Coordinate logistics, materials, registration, communications, and follow-up for fundraising and third-party events.
• Assist with sponsorships, donor recognition, guest lists, and event materials.
• Maintain the grants calendar, including application, reporting, and renewal deadlines.
• Research foundation, corporate, and community grant opportunities in coordination with the Director of Development.
• Assist with grant applications, supporting documentation, submissions, and reports; maintain grant files and track awards and reporting requirements.
• Assist with donor, prospect, and funder research and follow-up.

 

 

 

Development Administration & Support

• Maintain organized development records and files.
• Assist with fundraising calendars, mailings, campaigns, reports, and department projects.
• Prepare correspondence, spreadsheets, reports, and other development materials.
• Coordinate with Finance to ensure donations and fundraising activities are accurately documented and reconciled.
• Provide administrative support to the Director of Development.
• Represent the Tulsa SPCA professionally with donors, sponsors, businesses, foundations, volunteers, and community partners.
• Perform other development-related duties as assigned.

POSITION REQUIREMENTS

 

Education/Experience

• College Degree or Equivalent (2 year minimum, prefer Bachelors Degree).
• 1-3 years of relevant experience in fundraising, event planning, nonprofit administration, or a related field.
• Familiarity with donor database software (experience with Bloomerang a plus).
• Excellent organizational skills and attention to detail.
• Strong interpersonal and customer service skills as well as excellent verbal and written communication skills.
• Available to work varied shifts and extended hours as required.
• Flexible and adaptable to fast paced environments and stressful situations.
• Ability to work both independently and as part of a collaborative team.
• Passion for animal welfare and alignment with our mission.
• Respect for animals.

Physical Environment

• Primarily an office setting when not working offsite events or assisting with special projects.
• Exposure to odors, wet, humid, and dusty conditions, airborne particles, fur, hair, animal waste, and various cleaning chemicals and supplies.
• May be exposed to sick, injured, and aggressive animals.
• Ability to bend, walk, reach, push, pull, sit, and stand for extended periods of time.
• Travel to area events/locations in year-round weather conditions.
• Noise level is moderate to high.
• Possibility of being bitten or scratched by animals.
• Must be able to lift up to 50lbs – loading and unloading for events, bags of dog/cat food for in-kind room, etc.

 

SCHEDULE

FT position, schedule can vary. Weekends, evenings, and holidays will be required at times.

 

This job classification has been designated as a safety sensitive job classification in accordance with the Oklahoma Medical Marijuana and Patient Protection Act, 63 O.S., § 427.1 et seq., (OSCN 2019), effective August 29, 2019. This means employees in this job classification can be subject to disciplinary action up to and including termination if they test positive for marijuana components or metabolites, even if they possess a medical marijuana license.

 

Tulsa SPCA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfers, leaves of absence, compensation, and training.