Accounting Assistant

Accounting Assistant

The Phia Group is comprised of The Phia Group, LLC and Phia Group Consulting, LLC ("PGC"), and is a service-oriented organization assisting employee health plans nationwide. We provide our clients with innovative cost-cutting solutions and constantly expanding service offerings. Our continued growth is supported by a talented and dedicated team. The Accounting Department supports the company by completing accounting and bookkeeping tasks in accordance with established policies and procedures.

At The Phia Group, whose mission is to provide high quality yet affordable healthcare to American employees and their families, you can look forward to not only exceptional benefits for yourself but also being immersed in a company that was named one of USA Today's Top Workplaces for 2026. Meanwhile, from a regional perspective, The Boston Globe, Courier Journal, and Louisville Business First annually recognize our unwavering commitment to upholding an internal culture of inclusivity, enjoyment, and empathy for our valued employees by listing The Phia Group in their respective lists for the Top Places to Work.

The Accounting Assistant performs a variety of accounting and bookkeeping tasks with accuracy, attention to detail, and strong organizational skills.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Retrieves incoming mail from multiple post office boxes daily.
• Sorts, organizes, scans, and enters financial documents and related information into company systems.
• Protects financial information by adhering to established internal accounting controls.
• Verifies the accuracy of payment records in company systems and corrects discrepancies as needed.
• Investigates and resolves missing or incomplete information in payment records.
• Maintains historical financial records by properly filing accounting documents.
• Organizes and maintains files in accordance with established retention requirements.
• Processes daily bank deposits.
• Responds to questions and requests related to payment records.
• Prepares and updates daily and weekly Excel reports for leadership.
• Updates accounting procedures for assigned tasks.
• Suggests ways to improve the accuracy and efficiency of routine assigned tasks.
• Must maintain security and confidentiality of financial information.
• Performs additional accounting and administrative duties as assigned.

Experience and Qualifications

• High school diploma or GED equivalent required.
• Associate's degree in accounting, finance, mathematics, or related field preferred.
• Up to 1 year of accounting or administrative experience preferred but not required.
• Valid driver's license is preferred if needed to perform assigned duties.
• Clear written and verbal communication skills.
• Basic knowledge of Microsoft Word, Excel, and Outlook.
• Ability to organize and complete several tasks in a fast-paced work environment.
• Ability to follow instructions, ask questions when needed, and complete assigned work on time.
• Good organization and time-management skills.

Working Conditions / Physical Demands

This position requires sitting at a workstation and using a computer for long periods. The work is completed in an air-conditioned office with overhead lighting. The employee uses standard office equipment, including a computer, scanner, printer, and copier.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, the company reserves the right to modify, add or remove duties and assign other duties as necessary.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential job functions (as listed here) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.

Salary: $55,000.00 / year base