Accounting Specialist

Our client is seeking a dependable and proactive Accounting Specialist to join their team. The overall responsibility of this role is to manage all aspects of accounts payable functions and support the organization’s daily financial operations. This opportunity is ideal for an experienced accounting professional who enjoys working within a dynamic, collaborative team environment where their expertise will contribute significantly to the organization’s financial health and operational efficiency.

Location: Riverview, FL 
Job Type: Contract-to-Hire
Compensation: $22-$25/hour

Day-to-Day Responsibilities

• Invoice Processing: Receive, code, and match incoming invoices to purchase orders and receiving reports to ensure accuracy.

• Payment Execution: Schedule and issue timely disbursements via checks, ACH, or wire transfers, ensuring all obligations are met by their due dates.

• Vendor Management: Serve as the primary point of contact for vendor inquiries, address payment or invoice discrepancies, and maintain accurate vendor profile records.

• Reconciliation: Perform routine reconciliations of vendor statements and accounts payable (AP) aging reports to ensure pristine financial records.

• Expense Handling: Review, audit, and systematically process internal employee expense reimbursement reports.

• Compliance & Records: Maintain highly organized documentation and digital files for annual audits, including careful tracking of 1099 tax forms.

• Continuous Improvement: Contribute to ongoing process improvements by actively identifying bottlenecks or inefficiencies within standard accounts payable workflows.

• Provide general administrative support, complete tasks correctly and on time, and follow all safety, security, and organizational policies.
  

Requirements

• Experience: Minimum of 3 years of hands-on experience in a related corporate accounting or bookkeeping role. Experience within a family-owned or corporate office environment is highly preferred.

• Education: High school diploma or general education degree (GED) required; an Associate or Bachelor's Degree in Accounting, Finance, or Business is preferred.

• Core Knowledge: Solid foundational understanding of GAAP principles, double-entry bookkeeping, general ledger accounting, journal entries, and financial data entry concepts.

• Technical Skills: Strong proficiency with popular accounting software platforms (such as QuickBooks, Sage, PeopleSoft, or similar systems) alongside intermediate-level skills in Microsoft Excel, Word, and Outlook.

• Communication & Professionalism: Excellent written and oral communication skills with the ability to present numerical data effectively; approaches vendors and team members in a tactful, respectful manner under pressure.

• Organization & Agility: Strong prioritizing, planning, and time-management skills; self-motivated with a high attention to detail and an analytical mindset.

  Physical Demands and Work Environment
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear and taste or smell. The employee must regularly lift and /or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• The noise level in the work environment is usually moderate

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.