Administrative Assistant

Job Full Description

Seasonal Administrative Assistant


Schedule: Monday-Friday, 9:00 AM - 5:00 PM
Pay: $18.00/hour
Position Type: Seasonal

Be the First Impression of a Professional, Client-Focused Team


We are seeking a dependable and highly organized Seasonal Administrative Assistant who excels at creating a welcoming and efficient office environment during our busy season. In this role, you will serve as the face and voice of the office-playing a critical part in ensuring every client and visitor has a positive, professional experience.


One of these positions will primarily support our Group Insurance department , so prior insurance knowledge or an HR background would be a strong advantage.


This seasonal position is ideal for someone who thrives in a fast-paced setting, enjoys working with people, and takes pride in delivering exceptional service while helping the team navigate a high-demand period with efficiency and professionalism.

What You'll Do

Front Office & Client Experience

• Serve as the first point of contact by managing a multi-line phone system, directing calls, and taking accurate messages
• Greet and assist clients and visitors with a friendly, professional, and welcoming demeanor
• Provide high-quality customer service across in-person, phone, and email interactions

Administrative & Office Support

• Manage schedules, coordinate calendars, and support daily office operations
• Draft, proofread, and send professional correspondence
• Maintain organized digital and physical filing systems with a high level of accuracy
• Handle incoming and outgoing mail, deliveries, and office communications
• Assist with document preparation, scanning, and recordkeeping

Organization & Workflow Coordination

• Prioritize and manage multiple tasks in a fast-paced, interruption-driven environment
• Help coordinate office activities and maintain efficient workflows during peak seasonal demand
• Provide general administrative support across teams as needed

What Sets This Role Apart

• A highly visible, seasonal role where you directly impact the client experience
• Opportunity to gain hands-on experience in a fast-paced, high-volume environment
• A dynamic work environment that keeps your day engaging and varied
• A supportive team that values reliability, professionalism, and attention to detail

What You Bring

• Previous administrative or customer service experience preferred
• Experience with multi-line phone systems strongly preferred
• Strong written and verbal communication skills
• Excellent attention to detail and organizational ability
• Ability to multitask and stay composed in a busy, fast-paced environment
• Professional, approachable, and service-oriented demeanor
• Dependability and ability to work both independently and as part of a team
• Proficiency in Microsoft Office (Word, Excel, Outlook) or similar systems

Preferred (Not Required)

• Prior insurance industry knowledge or HR background ( especially relevant for Group Insurance support role )
• Exposure to basic IT support or design tools (such as Canva or Adobe Creative Suite)

Join a Team for the Season


If you are someone who takes pride in being organized, dependable, and creating a positive experience for others, this is a great seasonal opportunity to contribute to a professional and fast-moving team during an important time of year.

Missoula, MT
1078
3709 Brooks Street
Missoula, MT 59801