Project Coordinator

Job Description

Job Description

Full job description

Who We Are

For over 30 years, our company has provided safe, reliable industrial cleaning services to the oil and gas industry across the United States. Our teams support refineries, midstream facilities, processing plants, and other critical energy infrastructure through hydroblasting, chemical cleaning, CIP services, fin fan cleaning, and specialty maintenance projects.

We are seeking an experienced Project Coordinator to support field operations and manage multiple projects simultaneously. This role serves as a key liaison between customers, field crews, operations leadership, and subcontractors to ensure projects are executed safely, efficiently, and profitably.

Role:

The Project Coordinator is responsible for coordinating multiple field projects from planning through completion. This position works closely with Operations Managers, Foremen, and customers to manage schedules, resources, project documentation, equipment logistics, and communication throughout the project lifecycle.

The ideal candidate has 5+ years of experience in oil and gas, industrial services, turnaround support, or field operations management and possesses a strong understanding of project execution in demanding industrial environments.

Duties and Responsibilities

• Coordinate and monitor multiple projects simultaneously across various customer sites.

• Work with Operations Management to develop project schedules, staffing plans, and resource allocations.

• Track project progress, milestones, labor utilization, equipment deployment, and completion status.

• Coordinate field crews, equipment, materials, and subcontractors to ensure project readiness.

• Serve as a primary communication link between customers, field personnel, and management.

• Assist with project planning, job reviews, and pre-job meetings.

• Monitor project costs, labor hours, equipment usage, and productivity metrics.

• Ensure required customer documentation, permits, safety paperwork, and compliance records are completed accurately.

• Support mobilization and demobilization activities for field projects.

• Attend pre-bid meetings and perform site walks

• Identify project risks, scheduling conflicts, and operational challenges and communicate solutions proactively.

• Assist with customer updates, project reporting, and closeout documentation.

• Maintain accurate project records and reports within company systems.

• Support continuous improvement initiatives to enhance efficiency, safety, and customer satisfaction.

Required Qualifications

• 5+ years of experience in oil and gas, industrial cleaning, industrial services, turnaround operations, maintenance services, or related field operations.

• Experience coordinating or managing multiple field projects simultaneously.

• Strong understanding of industrial job site operations and workforce management.

• Ability to interpret project scopes, schedules, and operational requirements.

• Excellent organizational and time-management skills.

• Strong communication and leadership abilities.

• Proficiency with Microsoft Office Suite, particularly Excel and Outlook.

• Valid driver's license and ability to travel as required.

• Must live in Midland, TX.

Preferred Qualifications

• Experience working in refineries, midstream facilities, petrochemical plants, or industrial service environments.

• Project Management certification (PMP, CAPM, or equivalent).

• Experience with scheduling software, ERP systems, or field service management platforms.

• Knowledge of OSHA regulations and industrial safety requirements.

• Experience coordinating hydroblasting, chemical cleaning, turnaround, or maintenance projects.

Why Join our company?

• Opportunity to work with a respected industry leader serving the oil and gas sector since 1995.

• Competitive compensation and benefits package.

• Career growth opportunities within a growing organization.

• Exposure to large-scale industrial projects across multiple regions.

• Collaborative culture focused on safety, operational excellence, and customer service.

• Our company is committed to maintaining a safe and productive work environment for all employees.

Benefits:

• 401(k)

• 401(k) matching

• Dental insurance

• Employee assistance program

• Health insurance

• Health savings account

• Professional development assistance

• Retirement plan

• Vision insurance

Work Location : In person

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.\r\n\r\nWe’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.\r\n\r\nOur Services\r\nW3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.\r\n\r\nWe specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.\r\n\r\nWe are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.\r\n\r\nOur Expertise\r\nW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.\r\n\r\nAs a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.