Fleet Compliance Coordinator

Fleet Compliance Coordinator

For over seven decades investor-owned utilities, municipalities, cooperatives, and others have entrusted their electrical construction and maintenance needs to Davis H. Elliot Company, Inc. (Elliot).

Elliot is a full-service electrical contractor specializing in overhead and underground distribution, transmission, substations, lighting, traffic signaling, utility locating and industrial/commercial services.

The Fleet Compliance Coordinator is responsible for supporting fleet operations through compliance tracking, telematics monitoring, repair coordination, documentation management, and reporting. This position works closely with field personnel, vendors, mechanics, and internal departments to ensure the timely and accurate completion of equipment inspections, repairs, internal policies, and regulatory requirements.

The ideal candidate is highly organized, detail-oriented, self-motivated, capable of managing multiple priorities simultaneously, and comfortable communicating with personnel at all levels of the organization.

Essential Duties and Responsibilities

• Monitor equipment telematics systems, review telematics video footage, identify compliance concerns, and communicate findings and corrective actions to field supervision and operational personnel.
• Maintain and track fleet compliance activities including inspections, certifications, service requests, work orders, repair status, vendor activity, and required documentation while ensuring records and compliance-related documents are accurate, complete, and properly maintained.
• Coordinate inspections, repairs, maintenance activities, and equipment service requests with field personnel, internal departments, mechanic shops, and third-party vendors while providing regular status updates to supervision and operational staff.
• Compile, analyze, and distribute recurring reports related to telematics, inspections, compliance activities, repairs, service requests, and work order status.
• Coordinate with vendors to obtain repair invoices, billing corrections, and applicable credits.
• Assist with onboarding new equipment, equipment disposal processes, implementation of fleet management software, and continuous improvement of fleet compliance processes.

Qualifications

• Proficient with Microsoft Office applications, particularly Excel and Outlook.
• Experience working with telematics systems, fleet management software, or maintenance tracking systems preferred.
• Strong attention to detail and accuracy in recordkeeping and documentation.
• Highly organized with strong time management and prioritization skills.
• Capable of managing multiple projects and deadlines simultaneously.
• Ability to communicate effectively with field and office personnel.
• Willingness to analyze data independently and prepare detailed reports.
• Associate or bachelor's Degree is a plus.
• Must be able to pass a criminal background check and drug screening.

Benefits/Culture

Today, we are listed among Engineering News-Records Top 150 Specialty Contracting firms. Our success is based on our customers confidence in us; the loyalty, hard work and performance of our people; and the traditions with which Mr. Davis H. Elliot began the company in 1946. We understand that having the best team requires people being treated like family. Some of the benefits we offer our team include:

• Medical, Dental, Vision Insurance
• Short-Term Disability and Long-Term Disability Insurance
• Company Paid Life Insurance w/ additional Voluntary Life Insurance
• 401K w/ company match
• Employee Stock Ownership Program
• State and Federally accredited Lineman Apprenticeship program
• Paid Vacation
• Servant Leadership Training
• Uniforms and PPE provided