Human Resources Assistant

Job Description

Job Description

Job Duties:

The Human Resources Assistant plays a vital role in supporting the HR department by managing administrative tasks and facilitating smooth HR operations. This position is responsible for maintaining employee records, assisting with recruitment processes, and ensuring compliance with company policies and legal regulations. The HR Assistant acts as a point of contact for employees, addressing inquiries and providing information related to HR programs and benefits. By coordinating onboarding activities and supporting payroll and benefits administration, this role contributes to a positive employee experience and organizational efficiency. Ultimately, the Human Resources Assistant helps create a well-organized and responsive HR function that supports the company’s strategic goals.

Responsibilities:

• Maintain and update employee records in HR databases and files to ensure accuracy and confidentiality.
• Assist in the recruitment process by posting job openings, scheduling interviews, and communicating with candidates.
• Support onboarding activities.
• Respond to employee inquiries regarding HR policies, benefits, procedures, employment verifications and W2 information in a timely and professional manner.
• Coordinate with payroll and benefits providers to ensure accurate and timely processing of employee compensation and benefits.
• Prepare HR reports and assist with compliance audits to ensure adherence to labor laws and company policies.
• Organize and maintain HR documents, such as employment contracts, performance evaluations, certifications and disciplinary records.

Minimum Qualifications:

• High school diploma or equivalent required; Associate’s degree in Human Resources, Business Administration, or related field preferred.
• Basic understanding of HR principles, labor laws, and employment regulations.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with HR information systems (HRIS).
• Strong organizational skills with attention to detail and the ability to manage multiple tasks simultaneously. 
• Excellent verbal and written communication skills.
• Demonstrated ability to work effectively in a team-oriented, fast-paced environment.

Skills:

The Human Resources Assistant utilizes strong organizational and communication skills daily to manage employee records and facilitate clear, professional interactions with staff and candidates. Proficiency in HRIS and Microsoft Office enables efficient handling of data entry, report generation, and document preparation. Problem-solving skills are essential when addressing employee inquiries and resolving routine HR issues. Attention to detail ensures compliance with legal requirements and company policies, particularly when assisting with audits and benefits administration. Additionally, interpersonal skills foster positive relationships within the HR team and across the organization, supporting a collaborative and productive work environment.

Physical Requirements:  

Sit at a desk for long periods of time in front of a computer screen; intermittently twist to reach equipment or supplies surrounding desk; perform simple grasping and fine manipulation; use telephone and computer keyboard daily.