Condominium Association Manager

Job Description

Job Description

Job Title: Condominium Association Manager
Location: Hybrid – Federal Way Corporate Office, Point Ruston Office, and Remote
Job Type: Full-Time
Reports To: Chief Operating Officer

Job Overview

Targa Real Estate Services, a trusted leader in property management for over 35 years, is a second-generation, family-owned company known for integrity, responsiveness, and operational excellence. We are seeking an experienced Portfolio Manager to oversee the comprehensive management of a signature waterfront condominium community in Tacoma comprised of 4 condominium buildings and 7 total residential and master associations.

This role provides strategic direction and hands-on operational leadership in partnership with the Association’s Board of Directors. The Portfolio Manager serves as the primary liaison for the community, ensuring efficient day-to-day operations, financial health, regulatory compliance, and exceptional service aligned with Targa’s standards.

Key Responsibilities

Community & Board Leadership

• Serve as the primary point of contact for the Association and Board of Directors
• Prepare for and attend Board and annual meetings, including agendas, management reports, and follow-up action items
• Provideprofessional guidance on governing documents, policies, and Washington State condominium regulations
• Act as a trusted advisor to the Board, supporting informed short- and long-term decision-making

Operational Oversight

• Oversee daily operations of the waterfront condominium community with a proactive, detail-oriented approach
• Conduct regular onsite inspections to ensure property standards aremaintainedand community rules are consistently enforced
• Coordinate maintenance, repairs, and capital improvement projects, with special attention to waterfront-specific systems and infrastructure
• Establish, document, and continuously refine association-specific operational processes,ensuring clarity, consistency, and accountability across all functions, including:
• Enforcement procedures (e.g., how violations and fines are assessed, timelines, escalation protocols)
• Key control and access management processes
• Move-in and move-out procedures and checklists
• Incident reporting standards and documentation protocols
• Permission-to-enter procedures and resident communication standards
• Vendor access protocols, including escort requirements and site conduct expectations
• Maintain and regularly update acomprehensive master procedures manualfor the community to ensure continuity, compliance, and operational excellence
• Partner with the Board and internal teams to improve workflows and implement best practices tailored to the needs of a high-profile waterfront community
• Be available for emergency response and after-hours issues as needed
• Managethreeonsiteemployees.

Financial Management

• Prepare and manage the annual operating budget and reserve contributions
• Review monthly financial statements, assess variances, and provide clear financial reporting to the Board
• Work closely with Targa’s accounting team to ensureaccuratecoding,timelyreconciliations, and up-to-date financials
• Approve accounts payable as needed andassistwith insurance claims and renewals

Vendor & Contract Management

• Solicit bids, negotiate contracts, and manage vendor and contractor performance
• Conduct onsite inspections to verify quality of work and contract compliance
• Ensure vendors meet licensing, insurance, and performance requirements

Compliance & Risk Management

• Ensure compliance with Association governing documents, local regulations, and legal requirements
• Identifyand mitigate potential risks proactively
• Perform property walks, track vendor progress, and issue violation notices when necessary

Resident & Stakeholder Relations

• Serve as a liaison between homeowners, the Board, contractors, and vendors
• Address homeowner concerns professionally while fostering a positive, cohesive community environment

Qualifications

• 3+ years of experience in homeowner association, specifically with condominium associations highly preferred
• Strong organizational skills with the ability to manage priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Strategic thinker with strong problem-solving and decision-making abilities
• Comfortable working independently while collaborating with internal teams
• Valid driver’s license, reliable vehicle, and current auto insurancerequired(local travel as needed)

Preferred Qualifications

• Experience managing condominium or complex communities; waterfront experience a plus
• Bachelor’s degree in business, real estate, or a related field
• CAI, CMCA, CPM, or other industry certifications

Salary & Benefits

• Salary Range:$85,000 – $90,000annually, depending on experience
• Benefits:

• Medical, Dental, and Vision Insurance
• Two weeks of annual vacation
• One week of sick leave
• 10 paid holidays
• 401(k) with company match
• Annual bonus program

• Professional development and growth opportunities
• Supportive, collaborative work environment
• Regular offsite team-building events and company activities

About Targa Real Estate Services

Targa Real Estate is a full-service property management firm serving Washington State and Oregon since 1987. We provide expert management, accounting, receivership, and consulting services to a diverse client base. Our reputation is built on deep industry knowledge, dedication to our clients, and a commitment to maximizing the value and performance of every property we manage.

Monday-Friday 8:30 AM-5 PM