HR Operations Generalist

HR OPERATIONS / RECRUITER | 6-MONTH CONTRACT

Location: Menlo Park, CA

Work Arrangement: 4 days onsite / 1 day remote Engagement: Initial 6-month contract, potential for extension/conversion but not a guarantee.

Pay Rate: $70-$85/hour W-2, depending on experience. Rate is firm and cannot exceed the listed range.

CANDIDATE PROFILE

Hands-on HR Operations professional with experience supporting fast-moving, high-growth organizations and innovative technology environments. Strong HRIS, employee lifecycle, onboarding, and employee support experience required.

Startup, emerging technology, energy, or manufacturing experience strongly preferred.

IMPORTANT DETAILS - This is not a remote opportunity.

-Candidates must be able to work onsite in Menlo Park four days per week.

-This is an initial six-month contract with the potential for extension and/or conversion to a permanent position based on business needs. Extension or conversion is not guaranteed.

- Applicants must be authorized to work in the United States without sponsorship. Employment sponsorship is not available now or in the future.

- No C2C arrangements or third-party submissions will be considered.

ROLE OVERVIEW

-We are seeking an experienced, hands-on HR Operations professional to support a confidential, high-growth organization operating in an innovative and rapidly evolving technology environment. -This is an HR Operations-first role for someone who thrives in a fast-paced startup environment, is comfortable with ambiguity and evolving priorities, and enjoys building structure while remaining deeply involved in day-to-day execution.

-The role will support a broad range of People Operations and employee lifecycle activities, including onboarding, employee changes, HRIS administration and data integrity, employee records, employee support, immigration coordination, compliance administration, and process improvement.

-In addition to HR Operations responsibilities, this person will provide full-cycle recruiting support as business needs require, including intake, sourcing, screening, interview coordination, candidate communication, offers, and closing.

-The ideal candidate is organized, service-oriented, detail-oriented, and discreet, with the ability to manage multiple priorities and work effectively with employees, hiring managers, vendors, and cross-functional partners.

CORE QUALIFICATIONS

- 8 years of combined experience in HR Operations, People Operations, HR generalist support, and/or recruiting, with substantial hands-on HR Operations experience.

- Strong employee lifecycle experience, including onboarding, employee changes, transfers, documentation, recordkeeping, and offboarding.

- Hands-on HRIS experience, including employee data maintenance, data integrity, reporting, and tracking.

- Experience coordinating new-hire onboarding, including pre-employment documentation, background checks, HRIS setup, orientation scheduling, and Day 1 readiness.

- Experience supporting day-to-day employee questions and coordinating with appropriate HR and cross-functional partners.

- Prior full-cycle recruiting experience with the ability to support searches from intake through offer and onboarding.

- Experience with ATS platforms, candidate pipelines, interview feedback, recruiting tracking, and hiring reporting.

- Strong organization, judgment, attention to detail, follow-through, and discretion when handling confidential employee information.

- Ability to operate independently, manage competing priorities, and work effectively in a fast-moving environment.

PREFERRED EXPERIENCE

- Startup, high-growth, emerging technology, energy, or manufacturing environments.

- Employment-based immigration coordination and work authorization tracking.

- Form I-9 and employment eligibility processes.

- Employee relations support, policy interpretation, employee inquiries, or compliance-related documentation.

- BambooHR, DocuSign, background screening platforms, or comparable HR and recruiting systems.

- HR process improvement, workflow documentation, and reporting.

- Experience supporting multiple business functions within a dynamic or growing organization.

KEY RESPONSIBILITIES

- Coordinate employee lifecycle processes, including onboarding, employee changes, transfers, offboarding, documentation, and stakeholder notifications.

- Maintain accurate HRIS records, employee files, and HR trackers; support reporting and timely follow-up on outstanding actions.

- Coordinate new-hire onboarding, including background checks, pre-employment documentation, HRIS setup, orientation scheduling, and Day 1 readiness.

- Respond to day-to-day employee questions and coordinate with HR, Payroll, benefits, and other partners as appropriate.

- Support employment-based immigration coordination, work authorization tracking, Form I-9 processes, and routine HR compliance administration.

- Assist with policy communications, employee documentation, HR process guidance, and employee relations support.

- Identify opportunities to improve onboarding, HRIS, reporting, and employee-support workflows. - Provide full-cycle recruiting support as needed, including intake, sourcing, screening, interview coordination, candidate communication, offers, and closing.

- Maintain accurate ATS records, candidate pipelines, recruiting trackers, interview feedback, and hiring reports.

- Coordinate compensation proposals, approvals, offer documentation, and hiring workflows.

WHAT SUCCESS LOOKS LIKE

Success in this role means personally owning the details of day-to-day HR Operations while helping create structure and scalable processes within a fast-moving, high-growth environment. The right person can move seamlessly between employee lifecycle administration, HRIS, onboarding, employee support, compliance-related work, process improvement, and recruiting while maintaining accuracy, discretion, and a strong employee experience.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.