Sr. Management Executive Assistant

Job Description

Job Description

Position Summary
The Sr. Management Executive Assistant provides high-level administrative support to senior leadership, ensuring efficient operation of the executive office. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as a key liaison between executives, employees, and external partners, helping to streamline communication and support strategic initiatives.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones
• Schedule flights for team members
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents
• Coordinate travel arrangements, including itineraries, accommodations, and expense reporting
• Serve as a point of contact between executives and internal/external stakeholders
• Organize and support meetings, including preparing agendas, taking minutes, and following up on action items
• Handle confidential information with discretion and professionalism
• Assist with project coordination and execution of strategic initiatives
• Maintain organized filing systems and ensure accurate recordkeeping
• Screen calls, emails, and requests, prioritizing as needed
• Support event planning and coordination for executive-level meetings or company functions

Qualifications

• Proven experience as an Executive Assistant or in a similar high-level administrative role
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• High level of professionalism and discretion when handling sensitive information
• Proficiency in Adobe, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business tools
• Ability to multitask, prioritize, and adapt in a dynamic environment
• Strong attention to detail and problem-solving skill

Preferred Qualifications

• Experience supporting C-suite executives
• Bachelor’s degree or equivalent work experience
• Experience with project management tools or systems

Work Environment & Expectations

• Very Fast-paced, deadline-driven environment
• May require occasional after-hours availability to support executive needs
• May require traveling
• High level of collaboration across departments

At Mammoth Industries, you’ll be part of a team that genuinely makes a difference. We’re proud to be a leader in turnkey workforce housing and support services, providing safe, comfortable, and innovative living solutions for industries such as oil & gas, data centers, disaster relief, and more. Working with us means more than just a job — it’s an opportunity to grow personally and professionally, contribute to meaningful projects, and collaborate with dedicated, hardworking people who value integrity, teamwork, and quality in everything we do. We invest in our team’s success by offering competitive pay, opportunities for advancement, supportive training, and a culture where every role is essential and appreciated.

Company Description

At Mammoth Industries, you’ll be part of a team that genuinely makes a difference. We’re proud to be a leader in turnkey workforce housing and support services, providing safe, comfortable, and innovative living solutions for industries such as oil & gas, data centers, disaster relief, and more. Working with us means more than just a job — it’s an opportunity to grow personally and professionally, contribute to meaningful projects, and collaborate with dedicated, hardworking people who value integrity, teamwork, and quality in everything we do. We invest in our team’s success by offering competitive pay, opportunities for advancement, supportive training, and a culture where every role is essential and appreciated.