Project Accounting Manager

Ascension Property Services - Project Accounting Manager 

Who we are:

Ascension Property Services (APS) is a nationwide group of specialty trade contractors with decades of experience in nearly all types of construction, including commercial, healthcare, educational, hospitality, manufacturing, and institutional. Our customer-focused, employee-driven business model builds long-term partners through loyalty, consistency, and expertise.

Our company culture is success-driven, people-oriented, collaborative, and fast-paced. We are passionate about helping our customers become more environmentally sustainable and profitable. We are looking for team members who are driven, passionate and want to take on diverse challenges to help grow a great company.

This role reports directly to the APS Project Accounting Director and is responsible for functions including but not limited to customer / job cost accounting and financial analysis.

Signs of Success:  A successful Project Accounting Manager will demonstrate their ability to be both an effective financial partner to divisional VPs / SVPs as well as a successful manager of all things project accounting for their assigned business units. They will be known as a driving force for positive and timely cashflow, accurate project reporting, proactive risk identification and effective contract administration throughout their areas of management.

Essential Functions and Responsibilities:

1. Supervise/Support all assigned project accounting staff members
   • Oversee the daily workflow and processes of the department to ensure timely and accurate execution of tasks.
   • Ensure staff members are highly responsive to all external and internal inquiries, especially inquiries from our customers.
   • Recruit, interview, hire new staff in the department with approval from the Project Accounting Director
   • Provides constructive and timely performance evaluations.
   • Balance employee workloads and encourage a culture of teamwork and excellence
   • Identify talent and invest in employee growth within the organization by pursuing all opportunities for their learning and advancement
2. Serve as the primary Project accountant for one or multiple business units
3. Business P&L Ownership – Take a key role in ownership of business unit P&Ls ensuring:
   • Proper revenue recognition and intercompany elimination through the timely and accurate preparation of job schedules
   • Proper accounting for service billings
   • Timely job cost transfers and journal entries
   • Accurate use of cost centers and cost center allocations
   • Identification of PO or AP related errors for correction by production team or central AP.
4. Serve as a primary business partner to the VP/SVP of the assigned business units assisting with:
   • Projections review, documentation and modifications
   • Billing and manpower forecast preparation
   • Job schedule review and in-depth analysis
   • Proactive job / financial risk analysis and identification
   • Providing detailed training and systems expertise in Spectrum and Oracle EPM as needed
5. Oversee all customer and project accounting activities and ensure timely and accurate processing of the following:
   • Prequalification’s
   • Project Evaluations and Projection adjustments
   • Ensure contract approval process is administered according to the DOA.
   • Customer and Job Set Up
   • Billings
   • Collections- Ensure all account aging issues are identified, communicated (especially with respect to necessity for accruals), and resolved in a timely manner
     • Ensure staff engages with daily collections requirements and, at minimum, review retention once a month.
   • Identification of and escalation of AR Aging issues to the Project Accounting Director or legal for next steps
6. Oversee limited accounts payable related activities and interface with central AP team as needed:
   • Cash Requirements
   • PO Approvals
   • Local Vendor Relationship
   • Vendor lien waiver collection
   • Facilitate special payments or invoice issues
   • Work to maintain positive cashflow on all projects under management and document any unresolved issues for escalation to Project Accounting Director or SVP.
7. Serve as the backup for all supervised project accountants
8. Miscellaneous:
   • Provide support to the APS Controller, Project Accounting Director and CFO for all financial audit activities
   • Provide Project Accounting Director and CFO all inputs required for recurring reporting
   • Produce timely scheduled reports
   • Identify all intercompany transactions and ensure appropriate treatment (i.e. intercompany sales)
   • Special projects as directed by the management team
   • Work with Project Accounting Director on record retention for divisions for all business records.

Qualifications:

• Bachelor’s degree in Accounting required
• Master’s degree and/or CPA certification a plus
• 5-7 years of experience in related accounting roles
• Strong understanding of accounting principles and practices
• Proficiency in accounting software and MS Office Suite, particularly Excel
• Excellent analytical, problem-solving, and organizational skills.
• Strong communication and interpersonal skills with the ability to interact effectively internal teams.
• High level of accuracy and attention to detail.
• Ability to work independently and as part of a team in a fast-paced environment.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization's facilities.

What We Can Offer In Return:

• Base Salary of $85,000 to $110,000 (depending on relevant experience, skills)
• Company-subsidized benefits: medical, dental, vision, life, disability, critical illness, and accident
• Health Savings Account
• 401(k) match
• Flexible Paid Time Off

To learn more about Ascension Property Services, visit our website at  .

Please note the selected candidate will be required to submit to full pre-employment background and drug screening. This is an office environment position requiring a daily commute to Nashville, TN. It is a full-time position (Monday - Friday - 8 to 5).