Receptionist-Legal Assistant

Job Description

Job Description

Job Title: Receptionist - Legal Assistant

Industry: Legal Services

Location (city, state): Tulsa, Oklahoma

Assignment Type: Direct Hire

Pay: $37,000 - $40,000 / year

Work Schedule: Monday - Friday, 7:45 AM – 4:45 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

We are a dynamic and established legal practice committed to providing exceptional representation and service to our clients. Our office culture is collaborative, fast-paced, and built on a foundation of professional excellence. As an integral part of our team, you will help maintain the high standards that our clients have come to expect.

Job Description:

We are seeking a polished, proactive, and highly organized professional to join our team as a Receptionist/Legal Assistant. In this role, you will be the "face of the firm" in our Tulsa office, serving as the first point of contact for clients and visitors while providing critical administrative and litigation support to our attorneys. This is a fully on-site position in a professional business-casual environment, requiring someone who balances front-office hospitality with technical precision.

Key Responsibilities:

• Front Office Excellence: Act as the primary face and voice of the firm, greeting visitors and managing a high volume of incoming inquiries with tact and professionalism.
• Case & Document Management: Organize and maintain case files in both physical and electronic formats; utilize litigation support software to ensure seamless document retrieval and filing.
• Legal Support: Assist the legal team by preparing witness and exhibit binders for trial and depositions, and drafting/processing essential legal correspondence.
• Operational Logistics: Oversee daily office workflows, including managing mail, coordinating legal document delivery, and maintaining office supply inventory.
• Administrative Coordination: Provide general support through scanning, filing, and managing correspondence to ensure seamless daily operations.

Qualifications:

• Technical Proficiency: Strong command of Microsoft Office (Word, Outlook, Excel) and Adobe. Experience with legal databases, document management, or imaging systems is a significant advantage.
• Organizational Skills: Demonstrated ability to work independently, manage competing priorities, and meet critical deadlines with high attention to detail.
• Communication: Excellent verbal and written skills, with the ability to maintain a professional demeanor when interacting with clients and court staff.
• Proactive Mindset: A self-starter who takes ownership of tasks and is eager to learn new technologies and systems.
• Cultural Fit: A positive, solution-oriented attitude and a sense of humor are highly valued.

Additional Details:

• Work Environment: This is a 100% on-site role based in Tulsa.
• Professional Standards: As the face of the franchise, candidates must maintain a professional business-casual appearance at all times.

Perks:

• Opportunity to work in a fast-paced, collaborative, and rewarding legal environment.
• Direct impact on firm operations and client satisfaction.
• Professional growth and exposure to diverse legal processes and modern office technology.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.