Administrative Specialist I

Administrative Specialist I

This position provides administrative support to the Department of Veterinary Pathology.

Knowledge, Skills, Abilities and/or Competencies - Familiar with computer and good working knowledge of use of Microsoft Windows based applications such as MS Word, Excel, PowerPoint, and Adobe Photoshop. Excellent oral and written communication skills. Excellent organizational and time management skills.

Duties/Responsibilities - Manages the purchasing operations via purchasing card,UGAMart (purchase orders), iLabs, etc.; processes payments/reimbursements (non-travel) to employees and outside vendors (including tracking of purchase orders and requests); Manages departmental income practices via deposits (wire transfer, Touchnet, etc.); manages outside invoices for subcontractors for grants for all ofVPAT; manages and coordinates credit card payment for outside billing forVPATprojects (non Vet View billing), and assists with financial operations as required. Works with Business Manager and Office Manager to establish and revise work methods and procedures for the department

Duties/Responsibilities - Administrative support of department including: enters travel authorizations and reimbursements for faculty, staff and students; serves as the liaison for all payroll related questions and processes bi-weekly payroll; assists with admin calendar and department head schedule; assists with troubleshooting various areas of IT needs, as needed; assists faculty, students and laboratory personnel with general operations issues and develops high-level correspondence for Department Head's signature; manages departmental Federal Work Study program; and supervises students in Federal Work Study program and/or student workers. Serves as the access control representative ensuring proper access to specific areas based on individual job duties. Manage state vehicle maintenance, scheduling of use, and ensure that all individuals driving the state vehicle have proper yearly training and authorization of use.

Duties/Responsibilities - Project Management: Coordinates, provides administrative support to, and/or leadsVPATproject teams. This requires interaction/coordination with a wide range of constituents at the department, college and university levels as well as with representatives outside of the university; serves as the department telephone services representative; Events/luncheons coordinator; Elements program liaison for faculty; Performs yearly departmental inventory and coordinates surplus.

Duties/Responsibilities - Assists with the preparation of annual reports and other college reports and prepares evaluations for staff and faculty; Independently conducts surveys of external evaluators, collects data on departmental performance of departmental faculty, collates and summarizes this information; Collects and collates course/instructor evaluations.

Contact Information

Recruitment Contact

Recruitment Contact Name - Amanda Wages

Recruitment Contact Email - View email address on click.appcast.io

Recruitment Contact Phone - View phone number on click.appcast.io

Applicant Documents

1. Resume/CV
2. Cover Letter