Assistant Dental Office Manager
ProSmile
Job Description
Job Description
Job Title: Assistant Dental Office Manager
Department/Location: Operations
Reports to: Regional Vice President
FLSA Status: Non-Exempt
- Maintains control of patient scheduling
- Addresses and resolves patient complaints
- Reviews patient charts making corrections with posting if needed
- Takes on the responsibility of the Treatment Plan Coordinator in some offices
- Has working knowledge of all insurances; handling of claims, attachments for claims
- Maintains collection controls and systems
- Oversees daily closeout functions as well as daily deposit with the corporate office
- Coordinates end-of-month functions with the corporate office & Dental Practice Manager
- Monitors patient A/R
- Ensures compliance with all company Policies and Procedures in office and communicates any changes in same to staff, schedules office staff meetings
- Coordinates staffing needs, scheduling, recruiting, interviewing, hiring, performance reviews and terminations in consultation with HR Department and Dental Practice Manager
- Contacts maintenance for all office equipment in need of repair for optimum function
- Following up on unresolved task
- Performs miscellaneous job-related duties as assigned
- Coordinating office needs with Dental Practice Manager
- Assistant Dental Office Manager - Qualifications
- High School diploma or GED required
- Experience using Outlook, Word Excel preferred
- Easily able to learn new technologies and systems required
- Performs miscellaneous job-related duties as assigned
- Work experience in an administrative function and/or customer facing role required
- Working knowledge of dental or medical front desk duties and responsibilities preferable
- Previous dental office management work experience preferable
- Requires some flexibility in scheduling, such as the ability to work evenings and weekends as needed
Benefits Summary
At ProSmile, we are committed to supporting the health and well-being of our employees and their families. We offer the following benefits for Full Time Benefits Eligible Positions (35+ hours per week) and Part Time Benefits Eligible Positions (30-35 hours per week):
- Medical Insurance : Choice of five comprehensive Aetna medical plans, including options with low copays, deductible-sharing, and national provider networks.
- Dental Insurance: MetLife plans offering preventative, basic, major, and orthodontic coverage options.
- Vision Insurance : Davis and UHC vision plans with annual exams, eyewear allowances, and contact lens benefits.
- Flexible Spending & Health Savings Accounts : Pre-tax savings accounts for medical, dependent care, and healthcare expenses.
- Life & Disability Insurance: Employer-paid basic life and AD&D insurance, with voluntary life, short-term, and long-term disability plans.
- Additional Perks:
- Employee Assistance Program (EAP)
- Identity Theft & Fraud Protection
- Legal Support Services
- Discount Programs (including pet insurance, travel, theme parks, electronics, etc.)
- Wellness Programs
- Financial Wellness and Planning Tools
Physical/Mental Demands and Work Environment
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk and use hands and arms to operate general office equipment (PC, telephone, file cabinets, copier, fax machine and printer). The employee may occasionally lift and/or move between 10 and 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. The employee may need to travel to healthcare practices.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually low to moderate.
Our culture encourages individual development, embraces an inclusive environment, rewards innovative excellence, and leads in provider and patient satisfaction. Prosmile values diversity, inclusion, and equity as matters of fairness and effectiveness. We are committed to hiring and retaining a staff that reflects the diversity of the communities we serve, fostering an inclusive working environment where staff of all backgrounds feel welcomed and engaged.
ProSmile is an Equal Opportunity Employer and encourages applications from individuals underrepresented in the medical sector, including people of color, and persons with non-traditional work and educational experience. All who believe they meet the stated qualifications are invited to apply. Company Safety
We believe that the best care for our patients starts with the best care for our employees. ProSmile is committed to proactively creating and maintaining an environment that is safe for our team and patients. Employees are required to wear Personal Protective Equipment (PPE) including face masks, gloves, gowns, and more as needed and in accordance with CDC standards.
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