Office Administrator

Office Administrator

Aprio is seeking an Office Administrator to serve as the welcoming face and operational hub of the local office. In this role, you will play a critical part in ensuring the smooth execution of day-to-day operations by managing front desk activities, supporting tax professionals, and delivering an exceptional experience to both clients and internal team members. You will bring strong organizational skills, sound judgment, and a client-first mindset to a fast-paced, detail-driven environment.

Opportunity to be an integral part of a high-performing local office team

Exposure to a professional services environment where your contributions directly shape the client experience

Ability to build administrative and organizational capabilities in a structured, supportive setting

A collaborative, people-first culture where your work is visible and valued every day

Greet clients and visitors in a friendly and professional manner and maintain a welcoming, organized reception area

Answer and direct incoming phone calls, taking messages and routing calls as necessary

Schedule and manage client appointments and meetings for tax professionals

Assist clients with inquiries and ensure confidentiality and discretion when handling sensitive information

Sort and distribute mail, faxes, and other correspondence

Maintain and organize electronic and paper filing systems for client records and office documents

Accurately enter client information into databases and assist in preparing and processing tax-related documents and forms

Monitor and order office supplies to maintain appropriate inventory levels; report maintenance issues to appropriate personnel

Support office event planning and coordination, including scheduling, catering, and supply ordering in alignment with firmwide guidelines

Collaborate with tax professionals and support staff to communicate client appointments and facilitate efficient office operations

High school diploma or equivalent; additional education or certification in office administration is a plus

Previous experience in a receptionist or administrative role preferred

Proficiency in Microsoft Office Suite; familiarity with tax software is beneficial

Excellent verbal and written communication and interpersonal skills

Strong organizational skills with keen attention to detail

Professional demeanor with client-centric approach

Demonstrated ability to handle confidential information with discretion and integrity

Effective time management skills with the ability to prioritize tasks and meet deadlines

Demonstrates initiative and accountability in managing daily responsibilities with minimal direction

Maintains composure, professionalism, and a solutions-oriented approach in a fast-paced, client-facing environment

Brings a collaborative, team-first mindset that supports the effectiveness of those around you

Builds positive, trustworthy relationships with clients, visitors, and internal team members

Follows through on commitments and proactively communicates status on open items

Adapts quickly to shifting priorities while maintaining consistency and quality of work

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Experience with calendar and scheduling management tools

Familiarity with electronic document management and filing systems

Basic data entry skills with accuracy and attention to detail

Ability to learn and navigate firm-specific platforms and software

Familiarity with tax software (e.g., CCH, Thomson Reuters) is a plus

Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm.

Medical, Dental, and Vision Insurance on the first day of employment

Flexible Spending Account and Dependent Care Account

401k with Profit Sharing

9+ holidays and discretionary time off structure

Parental Leave – coverage for both primary and secondary caregivers

Tuition Assistance Program and CPA support program with cash incentive upon completion

Discretionary incentive compensation based on firm, group and individual performance

Incentive compensation related to origination of new client sales

Top rated wellness program

Flexible working environment including remote and hybrid options

Working with an industry leader: Be part of a high-growth firm that is passionate for what's next.

An awesome culture: Thirty-one fundamental behaviors guide our culture every day ensuring we always deliver an exceptional team-member and client experience. We call it the Aprio Way. This shared mindset creates lasting relationships between team members and with clients.

A great team: Work with a high-energy, passionate, caring and ambitious team of professionals in a collaborative culture.

Entrepreneurship: Have the freedom to innovate and bring your ideas to help us grow to become the CPA firm of choice nationally.

Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement.

Competitive compensation: You will be rewarded with competitive compensation, industry-leading benefits and a flexible work environment to enjoy work/life balance.

EQUAL OPPORTUNITY EMPLOYER

Aprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.

Aprio, LLP and Aprio Advisory Group, LLC, operate in an alternative business structure, with Aprio Advisory Group, LLC providing non-attest tax and consulting services, and Aprio, LLP providing CPA firm services.