Office Assistant 2026-2027

Supervisor Position

Under the supervision of the Principal/Assistant Principal, represent the school building and district positively to students, staff, parents, and the total community. Performs work of a general office nature that assists with the smooth operation of the building.

Qualifications / Experience

• High School Diploma or equivalent educator and/or a minimum of 6 months of similar experience.
• Experience working in a school setting, preferred.
• Proficient keyboarding skills.
• Basic math aptitude.
• Ability to sort, classify and compare information (alpha, numeric, subject/content)
• Exhibits the ability to perform routine office clerical tasks.
• Demonstrates positive communication skills with staff, students, parents, and the community.
• Possesses good organizational skills
• Displays the ability to multi-task and maintain composure in stressful situations.
• MS Office Suite application experience preferred.
• Experience using the Google platform (Gmail, Google Docs, Google Sheets).
• Experience using Student Management Systems (Skyward), preferred.
• Ability to operate general office equipment, including phones, computers, copiers, laminators, intercoms, etc.

Responsibilities

• Supports the usual office routines and practices associated with the school office.
• Greets all individuals with a positive, receptive attitude and contributes to a good work environment in the office and school building.
• Support building safety by having all visitors sign in/out and processing background checks of visitors through the Raptor program and issuing Visitor pass.
• Assist with the daily attendance process in a timely manner.
• Maintain a log of dismissals/special dismissal requests and coordinate dismissal with area childcare providers (when applicable).
• Answer incoming phone calls and record and deliver messages to building staff.
• Provide assistance of the registration/re-registration process and verification of residency for new and existing families
• Obtain and communicate lunch counts to food service personnel.
• Maintain a list of bus routes/schedules as a reference throughout the school year.
• Relay transportation changes, issues, and concerns to building administration.
• Collect and deliver notes, permission slips, and other communication from parents to teachers.
• Perform duties of School Secretary in her absence, including managing daily substitutes.
• Maintains confidentiality at all times.
• Assists with mailings.
• Process and distribute mail, packages, memos, district/building information, brochures, flyers, books, magazines, etc.
• Aid in the maintenance of temporary and permanent student records (CUM file).
• Assist in supply requests
• Perform various data entry tasks as requested by building administration.
• Performs other tasks as may be assigned from time to time by the building principal.

Physical Abilities and Working Conditions

• Vision: (which may be corrected) to read small print; view a computer screen for prolonged periods.
• Hearing: (which may be corrected) to answer telephones and tolerate exposure to noisy conditions.
• Speech: to be understood in face-to-face communications; to speak with a level of proficiency and volume to be understood over a telephone.
• Upper Body Mobility: use hands and fingers to feel, grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.
• Lower Body Mobility: to bend at waist; stoop; twist and turn torso.
• Strength: to lift, push, pull and/or carry objects that weigh as much as 25 pounds on a frequent basis.
• Environmental Requirements: encounter constant work interruptions; work cooperatively with others; work independently; work indoors.
• Mental Requirements: read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; business math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copying, comparing, compiling and coordinating information and records.

Applicants should complete the online application and upload all supplementary materials electronically. Hard-copy materials are not accepted. The online application may be accessed by visiting our website.

We are an equal opportunity employer who fully and actively supports equal access for all people regardless of race, color, religion, gender, sexual orientation, age, national origin, or disability.