Title Clerk

Job Description

Job Description

Fred Haas Toyota Country is looking for an experienced Title Clerk to manage title and registration processing for a high-volume franchised Toyota dealership. This is a detail-critical, deadline-driven position at the center of our accounting office. You'll be responsible for making sure every deal we deliver gets titled accurately and on time — protecting the customer, the lienholder, and the dealership.

Job Responsibilities

• Process title and registration paperwork for new, used, wholesale, and fleet deliveries
• Prepare and submit title applications through webDEALER and to the Harris County Tax Assessor-Collector's office
• Review deal jackets for completeness and accuracy before submission — Form 130-U, odometer disclosure, POA, trade payoff documentation, lien releases, and supporting ID
• Calculate and verify motor vehicle sales tax, title fees, registration fees, and inventory tax
• Manage temporary tag and buyer plate issuance, including out-of-state buyer plates
• Process out-of-state titles and coordinate with other states' motor vehicle agencies
• Perfect liens with finance sources and follow through to title receipt
• Track and clear the title schedule daily; research and resolve aged or held titles
• Obtain trade-in titles and payoffs, and follow up on outstanding documents from customers and other dealers
• Maintain the tag and plate inventory log and reconcile it regularly
• Post title-related entries and reconcile associated schedules with the accounting office
• Maintain organized, audit-ready title records consistent with TxDMV and dealership retention requirements
• Communicate with Sales and F&I on missing documentation and funding delays

What We're Looking For

• 2+ years of title and registration experience in a franchised automotive dealership
• Working knowledge of Texas titling requirements and the 30-day title transfer deadline
• Hands-on experience with webDEALER
• Strong accuracy with numbers, fees, and tax calculations
• Ability to manage a high-volume workload and hold to deadlines without reminders
• Professional written and verbal communication with customers, lenders, and county offices
• Experience in Reynolds & Reynolds (or CDK/DealerTrack DMS)
• Out-of-state titling experience
• Familiarity with dealership accounting schedules and reconciliation

Physical Demands

• Sit for extended periods while working at a computer
• Use a computer, keyboard, calculator, and standard office equipment for most of the workday
• Read and review documents and data on screens and paper for long periods
• Occasionally stand, walk, bend, and reach
• Occasionally lift and carry up to 10 pounds (deal jackets, file boxes, and supplies)
• Work mainly in an office setting, with occasional outdoor exposure to heat and weather during lot inventory checks
• Work in a fast-paced environment with daily and month-end deadlines

Benefits include medical, vision and dental insurance, 401K retirement savings plan, Vacation time, holiday and sick leave, company paid continuing education and training. Our company maintains a strong policy of equal employment opportunity for all associates. We hire, train, promote and compensate associates on the basis of personal and professional competence and potential for advancement without regard for race, color, religion, sex, national origin, age, marital status, disability or citizenship, as well as other classifications protected by applicable federal, state or local laws.