Maintenance Vendor Coordinator

Maintenance Vendor Coordinator

Location: Studio City, CA 91604

Schedule: Monday to Friday, 8:00 AM – 5:00 PM (1-hour lunch)

Pay Rate: $23.00 – $27.00 per hour

Work Arrangement: Hybrid – 4 days in office, 1 day remote

Annual Benefits: 10 paid vacation days, 8 paid holidays, 6 paid sick days, 401K with 100% matched on up to 4% of earnings, subsidized health insurance, dental and vision. Monthly cellphone reimbursement, mileage reimbursement and continuous learning opportunities.

About Us

Los Angeles Property Management Group (LAPMG) is the fastest-growing property management company in Southern California. We manage thousands of homes, apartments, and workplaces throughout Los Angeles County and are known for providing exceptional service, transparency, and care to both our clients and tenants. We’re also known for providing a supportive workplace where employees are encouraged to grow, collaborate, and thrive – making us a Great Place to Work!

About the Role

We’re seeking a detail-oriented and highly organized Maintenance Vendor Coordinator to serve as the operational backbone of LAPMG’s Maintenance Department. This role is exclusively focused on coordinating with third-party vendors, ensuring timely communication, accurate documentation, and efficient execution of maintenance and project-related services across the portfolio.

You will be responsible for managing vendor interactions, coordinating access with tenants, sending updates to clients and Property Supervisors, and distributing estimates for projects exceeding maintenance spending limits. This position plays a key role in maintaining compliance, controlling costs, and ensuring all vendor-related processes run smoothly from bid to completion.

Key Responsibilities:

· Serve as the primary point of contact for all third-party maintenance and construction vendors across residential and commercial properties

· Research and verify financial responsibility for repairs by reviewing AppFolio records and/or lease agreements to determine proper billing allocation prior to scheduling

· Coordinate vendor scheduling and ensure proper access to units by communicating directly with tenants and/or commercial occupants

· Provide clear instructions to tenants and occupants regarding upcoming work, including preparation requirements and scheduling windows

· Send timely updates to clients and Property Supervisors regarding project status and vendor activity by using AppFolio notes on the work order for easy access.

· Review, compile, and distribute vendor estimates for projects exceeding maintenance limits; track approvals and ensure proper authorization before work begins

· Manage the bidding process by obtaining and comparing multiple vendor quotes when required

· Ensure all vendor documentation is current and compliant (contracts, insurance certificates, W-9s, licenses, etc. via Net Vendor

· Maintain accurate records of proposals, approvals, tenant/occupant communications, and project-related updates in internal systems

· Monitor vendor performance, follow up on delays, and proactively address scheduling or access issues with tenants and commercial occupants

· Assist with invoice coordination to confirm alignment between approved estimates and final billing (Smart Billing)

· Identify and implement process improvements to enhance efficiency and vendor accountability

What You’ll Bring

· Bilingual in Spanish (absolutely necessary)

· Minimum 1 year of relevant maintenance coordinating experience

· Demonstrated ability to multi-task and manage competing priorities in a fast-paced environment

· Strong organizational and multitasking skills with the ability to manage multiple vendors, properties, and tenant/occupant communications simultaneously

· Excellent written and verbal communication skills, with the ability to communicate professionally with tenants, commercial occupants, vendors, and clients

· Proficiency with Microsoft Office Suite (Word, Excel, Outlook, etc.)

· Experience with Property Management Software (AppFolio) is a plus

Why LAPMG?

· A hybrid work schedule with structure and flexibility

· Leadership that believes in clarity, communication, and team success

· A growing company with room for advancement

· A collaborative environment where your voice matters

Ready to Apply?

If you’re a dependable, detail-driven professional who thrives in a collaborative, fast-paced environment and is ready to grow with a company that values your work, we’d love to hear from you. Apply today and let’s build something amazing together.

Watch our employee appreciation videos to see why LAPMG is the place where your career can flourish:

VIDEO #2:  

VIDEO #3:  

VIDEO #4:  

VIDEO #5: