Staffing Coordinator

Staffing Coordinator

Our team in Freeport, Illinois is seeking a dedicated and detail-oriented Staffing Coordinator to join our growing branch. As the first point of contact for applicants, employees, and clients, the Staffing Coordinator plays a key role in providing exceptional customer service and supporting our staffing operations. Youll handle administrative functions, coordinate application processes, and ensure smooth communication across all parties. This is a full-time, on-site position with opportunity to grow within a fast-paced, mission-driven company.

Responsibilities of the Staffing Coordinator:

• Answer, screen, and direct incoming telephone calls (with a goal to answer on the first ring).
• Greet and assist walk-in applicants, employees, and business guests.
• Initiate and guide applicants through the hiring process.
• Process applications within 1 business day and follow up with applicants within 2 business days.
• Conduct thorough criminal background checks and ensure completion within 48 hours of interview.
• Maintain applicant tracking system and update employee records as requested.
• Record and communicate new job orders within 1 hour of receipt.
• Fulfill job orders by contacting candidates, submitting resumes, and scheduling interviews.
• Coordinate onboarding including documentation, training videos, drug testing, and orientation.
• Support data entry for new, edited, and ended placements.
• Participate in recruiting efforts including job fairs and online sourcing.

Employee Maintenance:

• Monitor and communicate employee attendance and call-offs by 8:30 a.m. daily.
• Assist in tracking employee performance and preparing disciplinary documentation.
• Deliver verbal and written warnings related to attendance, conduct, or safety.
• Perform routine document scanning, attaching, and filing weekly.
• Conduct random and walk-in drug testing.
• Administer and score client-specific assessments and skills testing.
• Maintain accurate forms and ensure current versions are stocked and available.
• Support general office functions and maintain an organized, professional work environment.

Staffing Coordinator Qualifications and Personal Characteristics:

• Strong interpersonal and communication skills.
• Professional, respectful, and detail-oriented with strong organizational ability.
• Thrives in a fast-paced, multitasking environment.
• Flexible, persistent, and solution driven.
• Confidential and professional in handling sensitive information.
• Positive and energetic team player who enjoys working with people.

Staffing Coordinator Requirements:

• Prior clerical or administrative experience.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Associates degree or equivalent work experience.

Pay for Staffing Coordinator: $41,600$45,760/year depending on experience, with the potential for additional growth opportunities within the company.

Staffing Coordinator Benefits:

• Health insurance
• Paid time off
• 401(k) with company match
• Paid weekly
• Direct deposit
• Paid training

Type: 1st Shift, Full-time

Schedule: Monday Friday, 8:00am 5:00pm (on-site)