Front Office Coordinator

Front Office Coordinator

Location: GREEN Charter Middle School Position Type: Full-Time, 12-Month Position Reports To: Office Manager / Principal

GREEN Charter Schools are dedicated to providing a high-quality, STEM-focused education with an emphasis on sustainability, innovation, and academic excellence. We strive to create a positive, collaborative environment for students, families, and staff that supports lifelong learning and environmental stewardship.

Position Overview

The Front Office Coordinator serves as the welcoming face of GREEN Charter Middle School, ensuring a professional, efficient, tidy, and friendly front office environment. This role requires strong communication, organizational, and multitasking skills, along with a commitment to excellent customer service. The Coordinator supports day-to-day operations, serves as a liaison between parents, staff, and visitors, and assists with student records and administrative processes.

Key Responsibilities

• Open the school office daily and prepare for daily operations
• Greet and assist visitors; issue temporary visitor badges
• Answer incoming school phone calls and respond to requests for information
• Check and respond to school voicemail messages within 48 hours
• Manage the school's main email account and respond to inquiries within 48 hours
• Assist Office Manager with accepting and distributing package deliveries
• Assist Office Manager with office supply inventory and ordering
• Provide general clerical support, data entry, and information retrieval as needed
• Serve as a liaison between parents, staff, and administration
• Support the Office Manager, Administration, and Health Room as needed, including making calls to families

Attendance & Student Records

• Manage the Student Sign In/Out process daily
• Enter attendance notes into PowerSchool
• Run and review Truancy Reports (SC 41) daily and send out required letters
• Notify the truancy contact when a Truancy Intervention Plan meeting is required
• Enter truancy incidents into PowerSchool as they appear on the SC 41 report

Enrollment & Registration Support

• Assist Office Manager with reviewing and managing waitlist pending applications daily
• Assist Office Manager with approving pending registrations daily in PowerSchool
• Assist the Office Manager with registration and enrollment processes
• Create student folders, file forms and documents, and deliver them to the Office Manager for setup

Qualifications

• High school diploma or equivalent required; Associate's degree preferred
• Prior experience in an administrative or school office setting preferred
• Strong communication and customer service skills
• Proficiency with Microsoft Office, Google Workspace, and student information systems (PowerSchool experience a plus)
• Ability to multitask and manage priorities in a fast-paced environment
• Detail-oriented with strong organizational and data entry skills
• Professional demeanor and ability to maintain confidentiality

Why Join GREEN Charter?

• Supportive, mission-driven school community
• Opportunities for professional growth and development
• Collaborative and positive work culture
• Competitive compensation and benefits