Executive & Personal Assistant to the Co-Founder and Co-CEO

About the Role

This is not a traditional administrative position. It is one of the most trusted roles in our company.

As the right hand to our Co-Founder and Co-CEO, you will manage how their time, information, and commitments are handled across both their professional and personal life. The CEO's household includes two busy executives, two teenage children, and three pets, and you will support the household as fully as you support the business. Both carry equal weight: a missed family commitment is treated as seriously as a missed investor meeting.

Our standard is simple. The CEO should never have to ask twice, never walk into a meeting unprepared, and never learn about a problem from someone else first.

Key Responsibilities

Executive Support

• Own the CEO's business and personal calendars end to end across Google Workspace, protecting focus time and managing priorities across time zones.
• Serve as gatekeeper for all incoming email, calls, and messages, and respond or follow up on the CEO's behalf where appropriate.
• Identify conflicts and deadlines early, both at work and at home, and arrive with solutions rather than questions.
• Coordinate the CEO's engagement with investors, board members, advisors, legal counsel, partners, agencies, and media, and capture and track action items from those meetings.
• Draft, edit, and proofread correspondence and documents issued under the CEO's name.
• Track project deadlines, prepare reports, and support company initiatives as needed.
• Serve as a reliable point of contact for the internal team, coordinating communication across the organization.
• Maintain the org chart, contact lists, and key records.

Travel and Events

• Plan complex business and personal travel, including visas, accommodation, ground transportation, and last-minute changes.
• Organize investor dinners, facility visits, field events, and leadership off-sites, as well as personal reservations and commitments.

Household and Personal Management

• Oversee daily household operations, including residences, maintenance and repairs, deliveries, shipments, online orders, and errands.
• Manage household staff and service providers, including hiring and, where necessary, ending engagements.
• Handle personal administration, including bills, renewals, memberships, accounts, documents, gifts, and important dates.
• Coordinate with the CEO's CPA, attorneys, and other advisors, and maintain organized personal records.

Qualifications

• 7+ years of experience as a Personal and Executive Assistant, or in a senior administrative role with both office and household management responsibilities.
• Advanced proficiency with Claude and other AI platforms, Microsoft Office (Word, Excel, PowerPoint), Google Workspace, Slack, Jira, GoHighLevel, and DocuSign.
• Exceptional organizational skills and the ability to manage competing priorities in a fast-paced environment.
• Excellent typing speed, with strong proofreading and transcription skills.
• Polished written and verbal communication, including professional phone etiquette across multi-line systems.
• Comfort working in an international, multilingual environment.
• Sound judgment, fast decision-making, and the ability to work independently without step-by-step direction.
• Complete discretion with confidential information and meticulous attention to detail.

What This Role Requires

Please read the following carefully before applying.

Availability . The CEO's professional and personal commitments do not follow standard business hours. You will need to be reachable in the evenings, on weekends, and across time zones when necessary.

Confidentiality . You will have access to investor, legal, personnel, and family matters. A strict NDA is required before your first day, and our hiring process includes background and reference checks.

Accuracy . Your work will reach investors, the board, and the CEO's family. We expect meticulous attention to detail every day.

Ownership . This role is best suited to someone who anticipates what comes next, follows through without reminders, and continually raises the standard of the office.