Executive Assistant

Executive AssistantClayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $8.1 billion in revenue for 2025, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for mission critical, industrial, life sciences, power & energy, aviation, commercial, institutional, residential and sports & entertainment related building projects.The Role We Want You ForThe Executive Assistant will be responsible for performing administrative and office support activities for three Senior Executives. Duties may include but are not limited to marketing research, booking business travel, coordinating or monitoring calendars and business meetings, creating/editing documents, maintaining office organization, maintaining contact database, client research, project opportunity website tracking and reporting, assist in event planning, and data entry. Extensive software skills, Internet research abilities and strong communication skills are required.The Specifics of the RoleSupporting Company ExecutivesCoordinate calendars and business meetingsCoordinate travel and transportationAssist with marketing, public relations, website and proposal coordinationPlanning company-wide events: Invitations, catering, hospitality and travelProvide intermediary communication and support between all company departments and regional officesAssist with Prequalification and maintaining Customer Relationship Management software and electronic filing systemsManage calendars, expense reports, contacts, filesConference room management, proof reading, meeting minutesHandling personal matters as neededCompetencies & BehaviorsInterested in learning the business – a self-starter who will look for solutions to issues and not just pass along messagesA diligent, mature, responsible individual – able to act in a prompt and detail-oriented fashion while being attentive to the needs of othersAble to handle deadlines in pressure situations, with a sense of urgency about the work being performedOrganized with the ability to set priorities, take direction and achieve prompt resolution and follow-upData entry and management skills for updating contacts, calendars and filesA team player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challengeEmbraces change and recognizes the benefits with a positive outlookIs attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problemsCommunicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skillsRequirementsMinimum of 7 years of experience providing high-level executive administrative support in an Executive Assistant or equivalent roleExcellent computer skills, including proficiency in Word, Excel, PowerPoint, Outlook, and Adobe Design Suite (InDesign and Photoshop) preferred but not requiredWillingness to learn new skills and keep up with latest technologyExcellent communication skills, both oral and writtenExcellent listening skills with attention to detailExcellent and efficient quality of workMust be able to maintain a flexible schedule, including occasional availability outside standard local business hours, to support an Arizona-based executive and accommodate the time-zone difference.Some Things You Should KnowNo other builder can offer the collaborative design-build approach that Clayco does.We work on creative, complex, award-winning, high-profile jobs.The pace is fast!Why Clayco?2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.2025 ENR Top 400 – Top Data Center Contractor (Top 3).2025 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).BenefitsDiscretionary Annual Bonus: Subject to company and individual performance.Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!CompensationThe salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.