Billing Specialist

• Location: San Diego, California
• Type: Direct Hire
• Job #1521

POSITION: Billing Specialist

ORGANIZATION: International Law Firm


LOCATION: Minneapolis, MN | San Diego, CA


BENEFITS & COMPENSATION: Base salary up to $90K, commensurate with experience and Well Paid Overtime, Plus Bonus. All Medical, Dental Vision Coverage; Generous Paid Time Off; 401K w/match; Transit; All firm Amenities and additional benefits discussed in your welcome package during onboarding.


KEY RESPONSIBILITIES:

• Perform client accounting activities for assigned clients in a timely manner
• Edit Prebills via Prebill Viewer and Aderant
• Monitor aging of unbilled fees for assigned partners and/or clients
• Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts
• Able to identify, research and follow-up on client/vendor rejections
• Meet with Accounting team to discuss monthly billing, outstanding invoices and strategy for collections
• Generate Proformas for each assigned attorney at the beginning of each month, after the time entry deadline
• Prepare billing packages for each assigned attorney (draft cover letters, invoices, etc.)
• Review Proformas for misallocated time and ensure time entries are in accordance with client policy
• Communicate new/changes in client policies to timekeepers
• Draft invoices based on partners’ mark-up, including: Write-offs, in accordance with firm policies/procedures
• Perform time entry narrative changes with respect to additions, corrections and deletions
• Submit ebills via EHub
• Verify client-specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached
• Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise

REQUIREMENTS:

• Bachelor’s Degree or equivalent experience in Accounting or Finance
• 5+ years of previous client billing or client billing accounting experience in a law firm environment is required
• Elite 3E or Aderant preferred
• Prebill Viewer, E-billing Hug, Bill Blast
• Advanced knowledge of Excel
• Perform all job duties with a commitment to providing superior service to clients and attorneys while producing a high quality work product
• Able to multitask and prioritize
• Outstanding interpersonal skills to work effectively within a team environment, as well as independently
• Able to adapt to new assignments and deadlines in a fast-paced, highly demanding environment