Buyer - Flagstaff Medical Center

Job Description

Job Description

Overview

The Buyer is responsible for the procurement process of supplies to support the daily operations of NAH departments by processing assigned department requisition requests. This position works closely with all NAH department requestors and is focused towards efficiency, cost reduction and control, inventory reduction and supply conversions. Processes supply returns and equipment repairs. Ensures contract compliance for all purchases. Provides operational support and intelligence to NAH Managers and Directors as requested in matters of supply expense.

This position's work location is on site only.

Responsibilities

Cost Containment and Management
* Communicates with internal and external customers, representatives, suppliers and other NAH departments.

* Researches data for pricing, order dates, receiving, spend and usage inquiries in ERP system.

* Obtains quotes for supplies/services from suppliers and issues Purchase Orders accordingly.

* Obtains RMAs from suppliers for product returns and enters and tracks returns in ERP system.

* Works closely with Suppliers, Contracts team and Accounts Payable to solve invoice discrepancies.
Data Entry and Analysis
* Completes accurate and timely data entry of purchase orders.

* Reviews open Purchase Orders and contacts suppliers to ensure supplies are shipped on promised dates and expedites orders as needed.

* Keeps internal departments apprised of supplier issues which may affect delivery dates.

* Expedites and coordinates critical deliveries and emergency requisitions.

* Acts as the liaison between suppliers and internal departments regarding requisitions.

* Tracks and communicates Purchase Order status.

* Coordinates with Receiving to solve all discrepancies.

* Maintains reorder point levels for inventory items.

* Ensures all Purchase Orders are executed in a timely manner with appropriate acknowledgement responses from suppliers.

* Manipulates large data files in Excel and uses functionality such as sorting, standards formulas and pivot tables.
Compliance/Safety
* Responsible for reporting any safety-related incident in a timely fashion through the Midas/RDE tool; attends all safety-related training programs; performs work in a safe manner; monitors work environment for possible safety issues and ensures others are also performing work in a safe manner.

* Stays current and complies with state and federal regulations/statutes and company policies that impact the employee's area of responsibility.

* If required for the position, ensures all certifications and/or licenses are up-to-date and valid prior to expiration dates.

* Completes all company mandatory modules and required job-specific training in the specified time frame.

Qualifications

Education:

High School Diploma - Required

Bachelor's Degree- Preferred

Experience:

Minimum 1 year of Buying experience - Preferred

Previous warehousing experience - Preferred

Healthcare is a rapidly changing environment and technology is integrated into almost all aspects of patient care. Computers and other electronic devices are utilized across the organization and throughout each department. Colleagues must have an understanding of computers, and competence in using computers and basic software programs.