Administrative Assistant

Administrative Assistant

Provide assistance to supervisors in the administration of departmental programs or activities. Direct daily office operations pertaining to departmental programs and procedures. Relieve supervisors of routine and some non-routine administrative duties. Exercise independent judgment in resolving issues or concerns related to departmental policies and procedures.

Essential Functions:

Research, collect, and interpret data for the purpose of providing information to others, developing programs, making recommendations, and preparing materials. Evaluate programs, provide input in the decision-making process and administers new policies and programs.

Maintain highly confidential personnel files and payroll records. Track available positions, compiles information for job descriptions, new job openings and employee searches. Interpret policies/procedures and transmit decisions and directives for the benefit of support staff, faculty and student assistants.

Maintain calendars, organize meetings, coordinate special events and travel arrangements and compose correspondence. Update and manage computer database and file systems. Utilize software packages and computer applications to create spreadsheets and documents for the completion of projects.

Monitor budgets, establish start-up accounting procedures, and manage or close out special accounts for the department. Research products, vendors, and prices to properly appropriate funds for the purchase of equipment and supplies.

Coordinate public relations activities for the purpose of responding to inquiries and complaints, furnishing information to the public and providing explanations. Act as a liaison between the department and the university community.

Assign, train, supervise and review the work of designated clerical support personnel and student assistants.

This position will also work on an as needed basis with college departments and schools that are experiencing a heavy workload and need help meeting deadlines.

Education: Requires 18 months of education or training beyond high school.

Experience: Requires a minimum of 2 years experience in office/clerical procedures. Ability to coordinate programs, work in a fast-paced environment, and utilize new technology required. Advanced computer skills including word processing, spreadsheet, and database software packages required. Strong interpersonal, problem-solving, and research skills required.

Functional guidance over nonexempt staff including general scheduling, assigning tasks and monitoring work activities.

In order to be considered for this position, please complete the online application and attach your cover letter, resume and 3 references.

Application Deadline: Review of applications will begin on July 24, 2026.

Compensation: This is a Union position with a salary Grade of 109. Salary determination is subject to the (SBU/CWA) Collective Bargaining Agreement.

FLSA Status (exempt/nonexempt): United States of America (Non-Exempt)

Union Affiliation (if applicable): Staff Bargaining Unit

For assistance with your application or attachments, please contact the Human Resources representative listed:

Cindy Harm

Email: View email address on click.appcast.io