Administrative Associate

Position Details

WSU's Commitment to Equal Opportunity


Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information


Position Title
Administrative Associate


Requisition Number
S02411P


Position Category
Staff


Campus Location
Weber State University - Ogden, UT


Hours per week
40


Months per year
12


Alternate work schedule

Pay Grade
N27


Salary

FLSA
Non-Exempt


Job Summary/Basic Function


The position provides executive-level administrative support to the Associate Vice President (AVP) and Chief Information Officer (CIO), encompassing crucial functions for the efficient operation of Information Technology Division activities. This role offers comprehensive support to the AVP/CIO, including communication management, scheduling, and front desk management for staff and visitors. Duties include coordinating communication, fostering collaboration, enhancing business processes, managing financial activities, and ensuring confidentiality and compliance with data privacy regulations. With a focus on maintaining integrity and collaboration, this position supports IT activities while upholding organizational standards and objectives.

Responsibilities include discretion, judgment, knowledge of administrative processes, diplomacy, and the ability to work independently, analyze data, organize large meetings/events, communicate effectively, problem-solve, and maintain private and sensitive information. Additionally, budgetary responsibilities entail purchasing, travel, funds transfers, and expense reallocations.

Administrative functions involve verbal and written communication with all university divisions and departments, collaborating with the Information Technology Department team to enhance business processes and develop creative communication and materials to support fostering a collaborative culture on campus.

Required Qualifications


Required:

• Associate's degree or equivalent combination of education and experience.
• 4 years of full-time administrative support and/or office management experience demonstrating the ability to interact with varied departments at a senior level and with minimal supervision
• Experience with computer programs commonly used in office settings, including Word, Excel, Adobe, PowerPoint, Google Suite, etc.

Preferred Qualifications


Preferred:

• Experience in marketing, advertising, media sales/advertising, or communications.
• Demonstrated ability to prioritize complex and varied responsibilities, multitask effectively, and consistently meet deadlines.
• Knowledge of accounting and purchasing systems, as well as budgetary processes.
• Strong organizational skills with a proven track record of managing multiple tasks simultaneously.
• High level of professional judgment and confidentiality, capable of acting as a liaison to staff, students, faculty, executives, and community members.
• Proficiency in independently solving complex issues and collaborating effectively within a team. Excellent interpersonal communication skills; strong team orientation.
• Detail-oriented approach with a keen ability to review information for accuracy.
• Comfortable with independently learning new software programs and staying updated on software updates.
• Knowledge of University programs and systems. Familiarity with University software, including Ellucian Banner, Tableau, Concur, PAW Place, etc.
• Strong project management skills, including tracking and coordinating tasks efficiently. Knowledge of project management tools and processes.

A successful candidate will be willing to

Background Check?
Yes


Benefits Summary


WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information


Job Open Date
07/15/2026


Review Date
07/29/2026


Job Close Date

Open Until Filled
Yes


Notes to Applicant


If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $44,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package .

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin July 29, 2026. Position will remain open until filled.

Criminal background check required as a condition of employment.

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