Construction Payroll Manager

Construction Payroll Manager

Santa Clara, CA (100% On-Site)



Direct Hire



$120,000 - $140,000 DOE

About the Opportunity

A growing construction organization is seeking an experienced Construction Payroll Manager to oversee weekly payroll operations and ensure compliance with California labor laws and construction payroll regulations.

This role is ideal for a payroll professional with hands-on experience in construction payroll, prevailing wage, certified payroll reporting, and multi-state compliance . The Payroll Manager will partner closely with HR, Finance, and Operations to deliver accurate payroll processing while supporting employees and field teams.

Key Responsibilities

Payroll Administration

• Process weekly payroll accurately and on time for hourly and salaried employees.
• Audit timecards for accuracy, including regular hours, overtime, meal periods, and applicable wage requirements.
• Manage payroll updates including new hires, terminations, pay changes, deductions, garnishments, and leaves of absence.
• Reconcile payroll records and resolve discrepancies before payroll submission.
• Process final paychecks and manual checks in compliance with California regulations.
• Maintain payroll records and prepare payroll-related reporting.

Construction & Prevailing Wage Compliance

• Administer prevailing wage and certified payroll requirements for public works projects.
• Prepare and maintain certified payroll reports, employee classifications, wage rates, and fringe benefit documentation.
• Review wage determinations and compliance requirements to ensure accuracy.
• Coordinate monthly prevailing wage reporting with project teams and external stakeholders.
• Research and resolve payroll and labor compliance inquiries.

Systems & Employee Support

• Manage payroll and timekeeping systems.
• Support employee onboarding and offboarding processes.
• Partner with HR and Finance to ensure accurate employee data and payroll reporting.
• Assist with payroll audits, workers' compensation audits, and 401(k) administration.
• Maintain strict confidentiality of payroll and employee information.

Qualifications

✅ 3+ years of payroll experience required

✅ Construction industry payroll experience required

✅ Experience processing payroll for exempt and non-exempt employees

✅ Strong knowledge of California wage and hour laws, including:

• Overtime
• Meal and rest periods
• Sick leave
• Final pay requirements

✅ Experience with:

• Prevailing Wage
• Certified Payroll
• LCPtracker
• DIR reporting

✅ Experience with payroll and HRIS platforms such as:

• Paycom
• Assignar
• Sage Intacct
• HCM systems

✅ Strong attention to detail and problem-solving skills

✅ Ability to prioritize competing deadlines in a fast-paced environment

✅ Excellent written and verbal communication skills

⭐ Bilingual English/Spanish is a plus

Why Apply?

• Direct hire opportunity
• Competitive compensation package
• Stable and growing construction environment
• Impactful leadership role with visibility across operations, HR, and finance
• Opportunity to own and improve payroll processes

Interested candidates with construction payroll, prevailing wage, and certified payroll experience are encouraged to apply.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.