Donor Relations & Events Coordinator

BASIC JOB FUNCTION

The Donor Relations & Events Coordinator plays a critical role on the Resource Development team by managing donor engagement, coordinating fundraising and stewardship events, and overseeing donor database systems. This position maintains a portfolio of foundation and corporate donors, supports grant writing and tracking, and ensures accurate and timely gift entry and reporting through NHS’s CRM system. The coordinator is also the key liaison to NHS's Metro Board, supporting their fundraising and community engagement activities.

PRINCIPAL JOB DUTIES & RESPONSIBILITIES

Donor Relations & Stewardship

• Maintain and enhance relationships with individual, foundation, and corporate donors through regular communication, acknowledgments, and stewardship activities.
• Assist in preparing donor-facing materials including letters, impact reports, and campaign updates.
• Support the execution of donor recognition efforts and personalized outreach.
• Track donor engagement activities in NHS’s CRM system.

Events Coordination

• Plan and execute in-person and virtual fundraising and stewardship events, including logistics, vendor coordination, communications, and sponsor/donor cultivation.
• Solicit and track event sponsorships, donations, and in-kind contributions.
  • Manage event registrations, guest lists, follow-up communications, and post-event evaluations.
  • Provide administrative and planning support for Metro Board-led fundraising events.

Grants & Fundraising Support

• Support full range of grant activities, including writing, submitting, and reporting for foundation and corporate sources.
• Research and identify new grant opportunities aligned with organizational priorities.
• Partner with the finance team to gather data and complete budget components and financial reports for funders.
• Track grant deadlines and deliverables using the CRM system.

Data Management & Reporting

• Maintain accurate donor and gift records in NHS’s CRM system, including data entry, donor segmentation,

and gift acknowledgment.

• Generate regular fundraising and performance reports, donor lists, and campaign summaries.
• Manage gift processing, matching gifts, recurring donations, and donor acknowledgment letters.

Administrative & Cross-Team Support

• Coordinate logistics for donor meetings, committee meetings, and internal events (e.g., room bookings, meals, AV, materials).
• Attend and document key meetings, including development committee and Metro Board meetings.
• Support the Resource Development team on special projects and organizational priorities as needed.