Accounting AP/AR Clerk

Job Description

Job Description

Benefits:

• Holidays paid on Hire
• 403(b)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

The Glen Retirement System is seeking an experienced Accounting
(AP/AR & Billing) Clerk with strong time management and organizational skills.   


Come join our TEAM!

COMPANY DESCRIPTION:
Since 1898, The Glen strives to provide the best environment for seniors. Our focus is a “resident directed” philosophy that caters to each resident's individuality by respecting their choices, preserving their dignity and giving them every opportunity to live a purposeful life. We feel it is the best way to offer the highest quality of care in a compassionate environment that places the respect of our residents above all else. By embracing this philosophy, residents are happier and healthier.   Not only is The Glen Retirement System a great place to live, it’s a great place to work. We value our employees and make sure they know they are appreciated.         

ASSIGNED SHIFT: 8-hour shift (8:00 a.m. – 4:30 p.m.) but could be more or less and hours could be changed depending on the needs of The Glen. (assignment may vary) 

ESSENTIAL FUNCTIONS:  Accounts Payable processing for all facilities; Accounts Receivable – posting of deposits; Gift Shop cash drawer; Maintain office supplies

QUALIFICATIONS/REQUIREMENTS:  

• Must be people-oriented individual, have good communication skills, and the ability to work with a diverse group of people.  
• Must be able to work overtime as required.
• Well organized and self-motivated.  
• Computer skills appropriate to job functions
• High School graduate
• General administrative and clerical skills
• Accounting knowledge of matching principal, capitalization rules, depreciation and amortization

ADDITIONAL FUNCTIONS:  
1.      Accounts Payable for all facilities, including but not limited to:

a.   Input all invoices into software program
b.  Maintain W-9’s and Certificates of Insurance for all vendors
c.  Issue checks as directed
d.  Match invoices to checks
e.  File checks and invoices by facility
f.  Review vendor statements and research unpaid invoices
g.  Close Accounts Payable on a monthly basis         
h.  Prepare sales & use tax for all facilities          
i.  Prepare 1099 forms at year end

2.      Assist with billing for VHC, Stiles, The Cottages, and Redbrook:         

a.   Make bank deposits using Express Deposit software
b.  Post System deposits in financial software
c.  Reconcile payment of and bill out Third-party Beauty and Barbershop transactions.
d.  Reconcile and bill out medical inventory items to correct payor type

 
3.      Balance cash drawer for gift shop on a weekly basis  
Maintain deposit records/reconciliation

4.      Maintain office supplies and postage meter
a.  Maintain inventory of print cartridges for all printers
b.  Order labels and ink cartridges for postage machine
c.  Coordinate payment with Receptionist when postage machine balance is replenished
d.  Responsible for bulk mail and business mail accounts with Post Office.

 
5.    Other duties:
a.  Kitchen duties as assigned
b.  Assist CFO and Office Manager with various projects.

 
Other related projects, duties and responsibilities may be assigned as deemed necessary. 

PHYSICAL DEMANDS:  

• Must be able to fulfill job requirements in a high-energy, high-traffic area
• Must be able to lift/carry up to 50 pounds; push/pull up to 90 pounds.
• Extended periods of sitting, walking, standing, typing, bending, reaching            

BENEFIT PACKAGE:   

• Competitive pay-rates
• Group medical, dental and vision plans
• Supplemental Insurance available during open enrollment once a year
• Paid Time Off (PTO) 
• Holidays on hire
• 403 (b) Retirement Plan