Project Estimator

Job Description

Job Description

Title: Project Estimator

Exemption Status: Exempt

Last Update: 03_01_2025

About the Role

The Project Estimator is responsible for creating the Estimate for the construction project. The Estimate is an essential Contract Document that is used to manage the construction project and to determine overall project financial success. Utilizing knowledge of building methods, materials, and sequencing, the Project Estimator is responsible for making timely determinations that materially impact the scale and scope of the estimate. The Project Estimator also writes the applicable subcontractor contracts, verifies certificates of insurance, and procures the materials and labor to be in compliance with the Owner contract. Project Estimators may be assigned a specific scope within a large project or the entire scope for a smaller project, ranging from $10m to $20m.

Skills & Qualifications

• Minimum of 4 years of total construction experience with a minimum of 2 years as an estimator
• Intermediate capabilities in construction estimation software (preferred – Destini Estimator).
• Intermediate understanding of construction means, methods, materials, and building codes.
• Strong analytical and problem-solving skills.
• Excellent communication and negotiation skills.
• Ability to work in a fast-paced, deadline-driven environment.
• Detail-oriented with a high degree of accuracy

Primary Duties

• Analyze drawings and specifications to ensure the assigned scope is estimated, contracted, and procured to meet contractual obligations
• Responsible for take-off phase of project, including obtaining architect plans, inputting plan into take off software, and calculating different parameters of the project including wall lengths, number of switches, etc.
• Create bid lists, including analyzing which subcontractors are most suitable for specific projects based on size and complexity of projects
• Direct the bid invitations with subcontractors, including sending invitations, verifying subcontractor receipt of invitations, confirming if subcontractors intend to bid on projects, supplying any additional information needed by subcontractors in order to submit their bid, and ensuring subcontractors are aware of and stay within the required timeline
• Manage scoping of projects, including receiving quotes from subcontractors, scoping the quote to ensure all necessary items are included, identify any missing pieces, pricing missing items
• Oversee quantity surveys, bid tabulation, estimate assembly, owner approval forms, etc.
• Interface with subcontractors and suppliers through proper execution of document distribution, as well as solicitation and pre-qualification of vendors
• Provide guidance to scheduling preparation by interacting with project and scheduling personnel, subcontractors, and vendors
• Contribute to overhead and general condition planning and pricing, including but not limited to staffing, equipment, etc.
• Write and review all types of vendor contracts with effective inclusions, exclusions, and job/general requirements
• Collect, analyze, and inventory historical cost data for inclusion in the data base

Secondary Duties

• Create internal and external Potential Impacts to properly notify the Owner, Architect, Engineer, and Subcontractor that one or more quality concerns may exist
• Compose RFI’s that are clear and concise to be added as part of the contract documentation
• Manage the RFI Log to create, monitor, and close RFI’s, distributing documentation to applicable project team members
• Create clear submittal log form requirements in the Contract Documents and utilize pull scheduling to establish priority dates to ensure the design team and subcontractors meet the schedule requirements
• Create and manage the Contract Document Log, record set, and current set with all revised contract documents
• Incorporate RFI’s into the record and current set, per Digital Document Management standards
• Create clear submittal log form requirements in the Contract Documents
• Utilize pull scheduling dates in the log to prioritize submittals to ensure the design team and subcontractors meet the schedule requirements
• Manage the submittal log, including reviewing all types of submittals and shop drawings, verifying correctness per the contract documents
• Create and manage the Expediting Log to get material on time based on accurate delivery dates, lead times, and coordination with subcontractors
• Create and complete checklists and issues in Autodesk for effective Quality Assurance / Quality Control management with subcontractors
• Implement all aspects of the QA/QC Program, including A3’s, Pre-install Meetings, and Peer Reviews
• Implement Lean Operating System concepts, such as Daily Huddles, Visual Communication, and Continuous Improvement to reduce the 8 Wastes
• Compile Subcontractor and Owner closeout documentation, including Closeout Manual, Training, O&M’s, Warranties, As-Builts, and Attic Stock

Physical Requirements

Must be physically fit enough to function safely on a project site and office setting. This includes the following:

• Prolonged periods sitting at a desk and working on a computer with repetitive movements
• Ascends or descends ladders, scaffolding, and steep slopes with agility (Climb)
• Maintains body equilibrium to prevent falling from precarious situations (Balance)
• Lowers the body to floor level and move with agility (Stoop or Crawl)
• Extends out and retrieves objects outside immediate range (Reach)
• Supports oneself and stays in an upright position (Stand)
• Presses against something with substantial and steady force to thrust forward, downward, or outward (Push)
• Exerts a considerable force to draw, drag, haul, or tug objects in a sustained motion (Pull)
• Raises substantial objects from a lower to a higher position or moves objects horizontally from position to position (Lift)
• Maneuvers small objects precisely by whatever means (Pinch or Pick)
• Seizes an object by applying considerable force (Grip)
• Detects attributes of objects, such as size, shape, temperature, texture, tension, or force by tactile means (Feel)
• Expresses or exchanges ideas through spoken word (Speak), preferably English.
• Perceives the nature of sound with no less than a 40db loss @ 500 Hz, 1,000 Hz, and 2,000 Hz with or without correct (Hear)
• Is subject to substantial repetitive motions of the body and or its parts
• Must have good depth perception, field of vision, near acuity
• Frequently exposed to weather (occasionally extreme cold, extreme heat, wet, and/or humid, exposure to dust and fumes, and working in highly exposed places)

Additional Requirements

• Current driver’s license, required.
• Work on-site at a main office or project location, required
• May be called after hours and on weekends to address delays, emergencies, bad weather, and other issues at the jobsite
• May require travel

Linbeck Group and its affiliates are committed to maintaining a working environment that encourages mutual respect, promotes respectful and productive relationships between co-workers, and is free from all forms of prohibited harassment or discrimination of any Employee or applicant for employment by or against any person, including supervisors, co-workers, temporary or seasonal workers, vendors, or customers. As a result, the Company prohibits any form of harassment or discrimination because of race, color, religion, sex, pregnancy, sexual orientation, age, national origin, physical or mental disability, or any other basis protected by federal, state, or local law.